National Project Assistant, SC5 (Mid), Nay Pyi Taw, ITC (Net Pay- US$ 1,331.10 per month)

  • Added Date: Tuesday, 10 September 2019
  • Deadline Date: Tuesday, 24 September 2019

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About ITC

ITC is the joint agency of the World Trade Organization (WTO) and the United Nations (UN). It is the only multilateral agency fully dedicated to supporting the internationalization of SMEs. ITC's mission is to foster inclusive and sustainable growth and development through trade and international business development. ITC Headquarters is located in Geneva, Switzerland.

ITC projects and programmes contribute to the global efforts to achieve UN Global Goals for Sustainable Development and the Aid for Trade agenda.

ITC is the implementing agency for the Arise Plus Myanmar project funded by the European Union (EU). The Ministry of Commerce (MoC) is the focal point for the project in Myanmar.

Project objectives:

  • Overall Objective: Inclusive and sustainable trade growth in Myanmar
  • Specific Objective: Increase trade diversification and integration, regionally and internationally

Project outputs:

  • Support to MSMEs in selected value chains: Strengthened capacities of the private sector, notably MSMEs, to exploit the business opportunities offered by the ASEAN single economic space (AEC), EU and global markets, with a focus on a market-led and gender-inclusive value chain approach.
  • Food Safety and SPS compliance: Improved Sanitary and Phytosanitary Measures (SPS) regulatory, control systems and quality compliance in line with ASEAN and international commitments, with a focus on selected value chains within the context of a developing harmonised National Food Safety Policy / Structure in Myanmar.
  • Trade policy formulation and implementation: Strengthened trade policy formulation and implementation for meeting regional (ASEAN) and international (World Trade Organisation - WTO, EU) commitments and addressing non-tariff barriers (NTBs) along value chains.

Project beneficiaries:

  • Direct beneficiaries:

- MOC which is in charge of the country's trade policy, trade promotion and ASEAN agenda for both trade in goods and services,

- Other line Ministries will benefit from trainings and capacity building,

- The private sector and MSMEs will be trained and skilled to improve their competitiveness and increase exports in regional and international markets.

Final beneficiaries: Stakeholders, including women, along selected sector value chains

Project team:

The Office for Asia and The Pacific (OAP) of ITC is responsible for the management of the project.

The project team will work under the overall guidance of the Chief, OAP, and the direct supervision of the Senior Trade Promotion Officer, OAP, based in Geneva, Switzerland.

ITC is establishing two project offices in Myanmar, one in Nay Pyi Taw and one in Yangon. The project office in Nay Pyi Taw will be located within the premises of the MOC. The project office will consist of an International Trade Policy Expert and a National Project Assistant.

The Administrative Assistant in Nay Pyi Taw on (1) supporting the operations and implementation of activities related to Output 3 (see above) on Trade policy formulation and implementation and (2) supporting overall project management in the country.

  • Assist in setting-up the project activity and budget monitoring tools;
  • Assist in preparing monthly project progress reports for ITC Headquarters;
  • Assist in collecting data and information for project monitoring and reporting;
  • Obtain cost information and prepare tentative activity-related budgets, prepare inputs for budget monitoring and reporting, collect information on country’s in-kind contributions;
  • Provide administrative and logical support for the organization of project steering committee meetings;
  • Organize logistical aspects and provide administrative support for the effective running of project events, missions and workshops (incl. provision of relevant information for visas, travelling conditions, hospitality, organize hotel bookings, venue availability and set-up, documentation and materials etc.);
  • Help with logistical arrangements for consultants and staff on mission and participants in seminars or meetings;
  • Format documents, reports, promotional materials, PowerPoint presentations;
  • Assist in translating documents and promotional materials;
  • Take minutes of meetings and prepare discussion summaries;
  • Contribute to disseminate project promotional materials and reports in coordination with the communication expert; provide support to maintain communication flows with project stakeholders and beneficiaries in Yangon, Nay Pyi Taw and States/regions;
  • Manage incoming and outgoing correspondence, emails, letters and telephone calls; ensure routing of the requests to and replies by relevant team members;
  • Receive visitors and schedule appointments and meetings;
  • Establish and maintain a project contact database;
  • Create and maintain a well-organized project document intelligence system accessible to all project team members and/or selected project partners and beneficiaries;
  • Assume responsibility for office installation and maintenance incl.  office equipment;
  • Be responsible for logistics to support the office administration such as buying office equipment, stationary etc.;
  • Act as a custodian of the project petty cash account for small field-based expenditures as per ITC’s rules, and ensure proper management of the account and safekeeping of cash advanced under UN financial rules;
  • Undertake any other tasks assigned by the Supervisor in support of efficient implementation of the project. 

ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity

ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing, Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technological awareness.

ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, Managing Performance, Building Trust, and Judgment/Decision making.

For further information on competency based interview please visit: www.intracen.org.

Functional Competencies:

  • Sound experience in project management support
  • Excellent client relationship skills
  • Very good organizational and communication skills
  • Some understanding of results-based project management and reporting functions
  • Excellent computer skills and proficiency in Microsoft Office software
  • Ability to work in a multicultural environment
  • Team spirit
  • Ability to work under minimum supervision with efficiency, competence and integrity and in harmony with people of different cultural and national backgrounds

Education

  • Secondary Education, preferably with specialized certification in Accounting, Finance and Trade.
  • University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience

  • Secondary Education with 5 years’ experience as administrative assistant or related field

            or

  • A Bachelor’s Degree with 2 years’ experience as administrative assistant or related field

 Language Requirements

  • Advanced English and Burmese with excellent written and oral communication skills is essential

Required knowledge and skills:

  • Experience in project or administrative management support
  • Excellent client relationship skills
  • Very good organizational and communication skills
  • Excellent computer skills and proficiency in Microsoft Office software

Desirable knowledge and skills:

  • Knowledge of creating or maintaining budget, project monitoring or reporting tools
  • Knowledge of the UN system and procedures or experience of EU-related projects would be an asset

Contract Duration: 12 months (with possibility of extension)

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