the WIPO Office in the Russian Federation (WRO), Department for Transition and Developed Countries (TDC), Office of the Director General and Related Programs
Grade - NOB
Contract Duration - 2 years *
Duty Station: RU-Moscow
Publication Date: 22-Feb-2019
Application Deadline: 22-Mar-2019, 12:59:00 AM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
1. Organizational context
a. Organizational Setting
The post is located in the WIPO Office in the Russian Federation (WRO) in Moscow, Russian Federation, and is part of the Department for Transition and Developed Countries (TDC). The Office is responsible for effective delivery of WIPO's products and services including development oriented services to appropriate Member States and other stakeholders. The WRO is part of a network of WIPO External Offices (EOs) that add clear value, efficiency and effectiveness to the delivery of strategic goals of the Organization in a coordinated and complementary way with WIPO Headquarters (HQ).
b. Purpose Statement
The incumbent is required to provide support to the WRO Director in the coordination, planning and delivery of the Office's program of activities, including implementation of activities under agreements held between WIPO and Russian institutions. The incumbent is also required to perform a variety of administrative transactions and office support functions contributing to the smooth and efficient running of the WRO.
c. Reporting Lines
The incumbent works under the supervision of the Director of the WRO.
d. Work Relations
The incumbent works in close cooperation with the professional staff of TDC and maintains close contacts with work units throughout the Organization, especially with Finance, Procurement and Travel Divisions.
2. Duties and responsibilities
The incumbent will perform the following principal duties:
a. Contribute to the programming and control of resources from all sources of funds including preparing financial reports and other documentation related to reconciliations, expenditures and the execution of activities. Provide input to the preparation of the Office's annual budget and workplan and assist in the implementation of activities planned under the workplan of the WRO.
b. Participate in the design, planning and organization of and coordinate organizational and logistical preparations for the seminars, workshops, conferences, symposia and training programs foreseen (including drafting correspondence related to the organization of administrative arrangements of such events, preparation of relevant documentation). Cooperate closely with other relevant WIPO Divisions for the implementation of activities foreseen.
c. Draft portions of reports for the Office including program performance evaluation reports; provide inputs for background papers, analytical notes, studies and bilateral agreements.
d. Undertake actions as they relate to WIPO administrative and management procedures and systems (including memoranda, reports, statements, commitment forms, comparative charts, provisional balances, E-work and AIMS). Assist with the translation of documents required by the Office and other relevant WIPO Divisions.
e. Monitor the administration of the budget allocated to the Office in accordance with the financial regulations, rules and directives of WIPO (including the preparation of financial reports with statements on the cumulative situation of income, disbursements, commitments, interests accrued and the balance of funds and the supervision of paying procedures).
f. Prepare documents relating to the execution of activities in accordance with WIPO internal requirements (including contracts for the hiring of consultants for the implementation of activities foreseen in the projects, internal administrative documentation for the implementation of activities related to projects, such as memoranda, reports, statements, commitment forms, comparative charts, and provisional balances).
g. Attend meetings and seminars as required. Maintain contacts and share information with national public and private sector organizations and interact with other United Nations agencies and Russian institutions that may be involved in the implementation of activities.
h. Undertake research on national development plans and priorities; draft reports on research findings with a view to identifying and proposing areas of potential project activities for further consideration by the Director; assist in preparing project proposals and drawing up preliminary project budgets for potential donors.
i. Perform other related duties as required.
First-level university degree in International Relations, Business Administration, Law or Economics.
At least three years of relevant work experience including working with institutions in Russia, in the public sector or in the private sector, as well as with academic institutions.
Experience working with government authorities.
An advanced university degree in a relevant field may be accepted in lieu of two years of experience.
Professional work experience in a UN or international organization.
Experience working with an ERP system.
Excellent knowledge of Russian and good knowledge of English.
Knowledge of other official UN languages.
Job related competencies
Experience with the management of bilateral agreements.
Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines.
Excellent editorial and drafting skills for the structuring of documents in Russian and English.
Ability to draft routine correspondence and correct documents in accordance with established standards and requirements; accuracy and ability to pay attention to detail.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Mobility:WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.
National Professional Officers (NPOs) are recruited locally in the country of the duty station. NPO shall normally be nationals of the country of the duty station.
Annual salary: 2635991 Russian Rouble (Total Net)
Salaries and allowances are paid in local currency.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
* Initial period of two years, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPOat a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.