Logistics Assistant

  • Added Date: Monday, 04 November 2019
  • Deadline Date: Sunday, 17 November 2019

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Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified Kenyan nationals for the following position:

Logistics Assistant

Reports to: Manager Logistics Compliance & Partners

Direct Reports: None

Contract Details:

One (1) Year Fixed Term Renewable Contract Subject to Performance and Availability of Funds

Starting Salary of the Pay Grade – 41,421

Group Medical Cover (Principal + 2 dependents)

Group Life Cover and WIBA

Job Summary:

The incumbent will provide logistics and procurement support in the logistics department

Main Duties & Responsibilities:

Procurement

·Printing field documents for approval in Nairobi & scanning back of approved documents to the field locations

· Photocopying all procurement documents before submitting to finance

· Updating new SRs on the SR tracker and updating tracker status on request from the procurement officer

· Filing of procurement and logistics documents

· Archiving of documents

· Tracking and monitoring all original invoices from the field for payment

· Issuing tender documents to vendors on request after tender is announced

· Coordinating with Finance to print quotes once they are due

· Liaising with vendors for invoices immediately after service is rendered for goods purchased

· Updating suppliers list, regularly checking on price validity to produce an updated price list on a regular basis

Assets / Stores Management

· Assist in assets verification on a quarterly basis

· Assist in receiving and dispatching items in the store, working closely with the Senior Logistics Officers in logistics and program staff

· Liaising with vendors for any discrepancies

· Assist in updating store records

Responding to Emergencies:

· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

· Comply with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct & Associated Policies

· To adhere to, support and promote the standards of conduct outlined in the Concern Code of Conduct & its Associated Policies

· To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

Job Specification:

· Diploma in Purchasing and Supplies Management, Operations Management, Information science, or relevant field

· Professional Certification in procurement and logistics (CIPS)

· At least one (1) years’ experience in a similar role

· Proficiency with computers programmes, excel, word, spread sheet

· Good interpersonal and communication skills

· Previous experience of working in an International NGO

· Excellent organizational, interpersonal and communication skill

· Innovative, team player with an ability to work under pressure

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

*Concern has a Concern Code of Conduct & Associated Policies which have been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission. Any candidate offered a job with Concern will be expected to sign the Code of Conduct and Associated Policies as appendices to their contract of employment. By signing the Concern Code of Conduct and Associated Policies candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of these documents. Any breach of the Concern Code of Conduct and Associated Policies by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRUITMENT

This vacancy is archived.

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