Org. Setting and Reporting
The post is located in the Leadership Support Section (LSS) within the Office of the Director for Coordination and Shared Services (ODCSS) serving the Department of Political and Peacebuilding Affairs (DPPA) and the Department of Peace Operations (DPO) at United Nations Headquarters, New York.
The public information and outreach Intern supports the work of the office with a focus on global outreach to potential senior leaders, public information (communication and social media) and database management.
The envisioned start date for this internship is May 2019. Please note that the Section maintains a rolling internship programme and is, therefore, looking for interns available to start throughout the year. The duration is a minimum of three months with the potential for an extension up to a total of six months. The intern will work full-time five days per week under the supervision of a staff member in the Section. The internship is unpaid.
LSS is responsible for monitoring the senior leadership landscape, identifying senior leadership requirements and potential candidates for Peace Operations and Special Political Missions. This includes the vacancy management, succession planning, and support of selection processes for senior leadership positions within these UN field missions and provides ongoing support to the senior leadership in the field. In support of the Secretary-General’s pledge to advance gender parity, priority is been given to increase outreach efforts with a view of expanding the pool of qualified female candidates as well as potential candidates from underrepresented regions for senior leadership positions. The Leadership Support Section is part of the Office of the Director for Coordination and Shared Services enables, directs and coordinates departmental efforts to ensure the effective integration and management of both Departments. The position is under the general supervision of the Human Resources Officer.
The Department of Peace Operations (DPO) serves as a center of excellence for peace operations, responsible for preventing, responding to and managing conflict and sustaining peace in countries where peace operations under its purview are deployed, and provides support to other entities on peace and security issues.
The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department's mandate is to prevent and resolve conflict through inclusive political solutions.
Under the supervision of the Programme Officer, the Intern will carry out the following duties:
•Assist the Section in preparing the forthcoming Global Call for Nominations by focusing on effective communication strategies and production of outreach materials (for the website and social media channels).
•Update, review and refine profiles of potential candidates included in the leadership database, including through the use of open sources. The database is the section's key resource and serves as a centralized mechanism for storing information on potential candidates. Information contained in LEAD (the database) requires the utmost level of confidentiality;
•Support regular outreach activities, including the organization of meetings and events, preparation of presentations for meetings with UN entities, Member States and regional organizations;
•Collect data on leadership trends in the field, monitor the leadership landscape within the UN and regional organizations;
•Prepare meeting documents, generic profile lists, as requested;
•Prepare mission and country profiles with background documentation for upcoming vacancies and/or change of mandate and present highlights to the Section Chief or Programme Officer;
•Provide administrative support as required to other members of the team to support ongoing projects of the section;
•Perform other duties as required by the Programme Officers.
Professionalism: Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; possesses strong research skills and is detail-oriented; has some existing knowledge and an understanding of international relations, UN architecture, peacekeeping and/or peacebuilding; appreciates the sensitivities of handling confidential information.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technology Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
To qualify for an internship with the United Nations Internship Programme the applicant must:
(a)be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b)be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
(c)have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;
•An education in public information, communication, business and/or humanitarian affairs is an asset.
•Master Microsoft Office (Excel, Powerpoint, Word) is a must. Experience in database management and the ability to work in Indesign and Illustrator is an asset.
•Demonstrate keen interest in the work of the United Nations, Governmental work within Member States and/or experience in affiliated organizations (regional offices, NGO’s etc.).
Applicants are not required to have professional work experience for participation in the programme. Past exposure to operating in multicultural environments is beneficial. Experience in public information, social media, database management and online research are strong assets.Languages
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.Assessment
The assessment process may include a written test followed by an interview.Special Notice
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. Due to the high volume of applications received, ONLY candidates invited to undergo a competitive assessment will be contacted.
The Cover Note is mandatory and must include:
•Degree Programme (What are you currently studying?).
•Graduation Date (When will you graduate or when did you graduate from the programme?).
•Explain why you are the best candidate for this specific internship, highlighting any experience you may have in public information, developing communication strategy and materials (including Social Media ) and handling confidential information.
•Explain your interest in the United Nations Internship Programme and in the Leadership Support Section in particular.
•List your IT skills and programmes that you are proficient in, as well as any experience you may have in maintaining/working with databases (ERP and CRM software, for example Salesforce).
•An indication of your availability: when could you start and how long would you be available? Please keep in mind that this is a full-time position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.