INTERN - ADMINISTRATION [Temporary]

  • Added Date: Friday, 06 September 2019
  • Deadline Date: Wednesday, 25 September 2019

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Org. Setting and Reporting

The internship is located in the Country Office in the Plurinational State of Bolivia (COBOL), United Nations Office on Drugs and Crime (UNODC), Vienna (Austria).

The United Nations Office on Drugs and Crime (UNODC) in Bolivia aims to diversify its programme within the framework of the mandates stipulated in the UNODC strategy and the Country Programme for Bolivia 2016-2020. UNODC programme and project implementation is guided by the principles set in the framework of the Country Programme and the procedures established by its headquarter in Vienna.

The Country Programme responds to the priorities of the Plurinational State of Bolivia (EPB), which were identified in close coordination with national counterparts, making the best use of the comparative advantages of UNODC in the areas of its mandate. The main objective of the Country Programme is to strengthen the capacity of the Plurinational State of Bolivia to prevent crime and respond to the interconnected threats of drugs, organized crime and corruption, with the vision of contributing to the achievement of the objectives defined in the Patriotic Agenda 2025 and the Economic and Social Development Plan 2016-2020 of Bolivia, as well as the achievement of the 2030 Agenda for Sustainable Development.

The internship position is offered for an initial period of three months with various reporting dates, and opportunity for extension, subject to the needs of the department and the availability of the intern. The intern will work five days per week (40 hours) under the first supervision of the Executive Associate to the Representative of UNODC Country Office in La Paz (Bolivia). For further information on UNODC, please visit the following website: www.unodc.org

The internship is UNPAID.

Responsibilities

Daily responsibilities will depend on the individual´s background, as well as the internship period.

Under the direct supervision of the Executive Associate to the Representative, the intern will responsible for:

Assistance in drafting and preparing various documents, including presentations, videos, and written documents.
Providing logistic and substantive support for the organization of events and meetings, produce meetings summaries, assist in follow-up and implementation of tasks.
Providing general office support (processing, drafting and finalizing correspondence and other communications; setting up and maintaining files/records, organizing meetings, etc.).
General support to the work programme of the office, including among other areas: e-learning courses, etc..

Competencies

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people
informed.

Teamwork:Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements:

(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation

(OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION)

The intern should:
Be computer literate in standard software applications; have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations. Fluency in English, i.e.oral and written proficiency is required. Knowledge of an additional official UN language is
an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment

Potential candidates will be contacted by the hiring manager for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
•Degree Programme (What are you currently studying?)
•Graduation Date (When will you graduate or when did you graduate from the programme?)
•List the IT skills and programmes that you are proficient in.
•List your top three areas of interest.
•Explain why you are the best candidate for this specific internship.
•Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is archived.

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