INTERN - ADMINISTRATION [Temporary]

  • Added Date: Friday, 08 March 2019
  • Deadline Date: Saturday, 23 March 2019

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Organization: UN United Nations Office at Geneva
Added: Thursday, 14 March 2019
Deadline: Saturday, 13 April 2019

Org. Setting and Reporting

This position is located in the Department of Operational Support (DOS), Office of Support Operations (OSO), Office of the Assistant Secretary-General (OASG).

The Department of Operational Support (DOS) was established to provide end-to-end operational support advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. OSO provides operational support to more than 100 UN Secretariat entities globally and the OASG oversees three pillars covering Human Resources Services, Heath Management and Occupational Safety and Health, and Capacity Development and Operational Training.

The intern will report to the Special Assistant of the Assistant Secretary-General (ASG).

The internship is for three months with an opportunity for extension, depending on the needs of the Office.
The internship is unpaid and full-time.
Interns work five days per week (35 hours).

Responsibilities

-Assist in data collection, business intelligence analysis, facilitation of meetings and brainstorming sessions, development of power point presentations, report;
-Support the preparation of high-level meetings, conferences and engagements;
-Assist in processing, highlighting and summarizing documents;
-Tracking and following up on correspondence, ensuring accuracy, completeness and that deadlines are met;
-Participate in meetings and draft minutes or meeting summaries and reports;
-Conduct research and contribute to the preparation of documents, summaries, talking points, briefing notes, speeches and remarks;
-Prepare research, analysis and policy options for improved operational support;
-Perform any other duties as requested by the supervisor.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

-Applicants must meet one of the following requirements:
a. be enrolled in a graduate school programme (second university degree or equivalent or higher);
b. be enrolled in the final academic year of a first university degree programme (Bachelor's level or equivalent); or
c. have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;

-Be computer literate in standard software applications;
-Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
-Have demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of an additional UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

• Title of degree you are currently pursuing.
• Graduation Date (When will you be/are graduating/have graduated from the programme?)
• List the IT skills and programmes that you are proficient in
• List your top three areas of interest
• Explain why you are the best candidate for this specific internship
• Explain your interest in the United Nations Internship Programme

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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