Information Management Associate (3RP Livelihoods Sector)

  • Added Date: Monday, 12 March 2018
  • Deadline Date: Monday, 19 March 2018

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1.Background

As of November 2017, Turkey hosts over 3,2 million Syrian refugees.[1] Syrian refugees are mainly located in the Southeast Anatolia region bordering Syria, but as the crisis continued, the population has expanded to other regions as well. Turkey hosts the largest refugee population in the world and has demonstrated strong national ownership of the response. The Government of Turkey provides a rights-based legal framework through the Temporary Protection regulation, which offers access to education, health care, employment and social security to Syrians. According to the Government of Turkey, it spent 30 billion USD over the last 5 years on the response to the Syria crisis.

Currently, out of the 3,2 million registered Syrian refugees, more than 2,6 million refugees live amongst Turkish host communities.[2] 45% of the 3,2 million refugees are concentrated in 4 provinces in the South East. Within these provinces, there are four municipalities in Turkey that are particularly impacted, each hosting more than 100,000 Syrians. In these cities, the ratio of the Syrian population to that of host communities is higher than 15%, including Kilis, Hatay, Gaziantep and Şanlıurfa.[3] Populations have either reached or exceeded 2023 population projections. Kilis, for instance, hosts almost as many Syrian refugees as its local population.

The Turkey Chapter of the Regional Refugee and Resilience Plan (3RP) addresses the challenges through both humanitarian (refugee) and development (resilience) perspectives, within the context of six sector responses (livelihoods, protection, basic needs, health, education and food security). The 3RP Turkey Chapter highlights the increasing need and importance of the resilience response, reflected both in terms of type of support required as well as the resilience budget partners appealed for, which increased by more than 100% between 2016 and 2017[1].

UNDP and UNHCR have a regional level MoU outlining the core coordination responsibilities in response to the Syria crisis, with UNDP having an agreed lead coordination role on resilience.

UNDP co-leads the coordination of 3RP with UNHCR, and focusses on strengthening resilience related support across all 6 sectors. This includes, amongst others, a stronger focus on support to strengthening of capacities of both national and local partners (municipalities in particular).

Livelihood plays a vital role in ensuring the SuTP and vulnerable communities to become more self-reliant and reduce risks and vulnerability. To address the challenges of access to livelihood and employment require a combination of short-term and long-term solutions and considerations of both local/regional/national contexts. It further requires close collaboration with the GoT and its local and accredited agencies and strong partnership with the private sector to rally for job creation and support for advocacy efforts.

UNDP co-chairs both the Syria Response Group (head of agencies level) and the Syria task force (attended by UN agencies, NGOs and donors). UNDP takes active part in about 4 sectors, namely Livelihoods, Basic Needs, Protection and Food Security.

At the national (Ankara) and regional (Gaziantep) levels, the Livelihood Sector is coordinated by a Livelihood Sector Coordinator supported by an Information Management Associate (IMA). Regional/local coordination mechanism may be established in other regions i.e. Izmir and Istanbul to support partners when necessary, and as funds become available.

Information Management Associates work directly with the Sector Coordinator, UNDP Senior Resilience Advisor, UNDP Syria Programme Manager and other partners, including UN agencies, NGOs, national and local authorities to gather, analyze and format information to assist informed decision-making and enhance overall coherence in this field.  Mechanisms such as existing UN country thematic working groups, as well as others, can and should be put to the service of the IMO to permit the collection and gathering of information.

2. Objectives of the Assignment

Information management is a key priority of the 3RP strategies to enhance evidence-based Sector response and to provide ongoing guidance for the humanitarian community in Turkey. Timely and accurate information is integral to successful coordination of humanitarian action. The Information Management Focal Point is responsible for assisting in the production and dissemination of information on the Insert Sector response in Turkey, in order to facilitate delivery and monitoring of assistance, undertake gap analysis and determine priorities.

Under the overall guidance of the Sector Coordinator and the Information Management Working Group (IMWG), the Information Management Focal Point provides information management support to the Insert Sector in Turkey, specifically aimed at increasing the effectiveness of the response.

The incumbent operationalizes data standards developed at global or national level, trains Sector partners as needed, and compiles data and analyses information relevant to the Sector response. More specifically, s/he also supports the Sector Coordinators and partners as defined below.

 

[1] Official data Directorate General for Migration Management, Turkey, November 2017.

[2] Mostly in the South East, particularly Gaziantep, Kilis, Sanliurfa, and Hatay

[3] DG of Migration Management, TURKSTAT (DGMM 2017)

 

The Livelihoods Sector IM Focal Point is expected to assume the following tasks:

1. Identify the relevant information requirements of the Livelihoods Coordinator’s and partners’ as well as other key partners (relevant Sector, local authorities, etc.) in the Livelihoods Sector response, and encourage information sharing among all stakeholders.

2. Develop and/or maintain the data and information management component for the Sector strategy. Assist in the implementation and operationalisation of the Livelihoods Sector strategy for Turkey through effective managerial and lateral relations as well as teamwork.

3. Ensure that the Livelihoods Sector Coordinator have access to robust systems for file storage, contact lists and e-mail distributions.

4. Develop, manage and maintain Livelihoods Sector database in ActivityInfo, and compile, aggregrate and analyse data and information elements required to produce standardised information products and implement or support data/information collection plans for baseline and context-specific data.

5. Extract monthly regional indicator data from ActivityInfo and clear with Sector Coordinator. Share with IMWG Chair (see calendar for deadlines).

6. Train Livelihoods Sector partners and other key actors on the use of Sector information management tools and products as needed, such as ActivityInfo. In addition, with the support of the IMWG, train Sector partners and other key actors on data collection, data analysis, data visualisation and protection of sensitive data as needed.

7. Support and leverage geographic data for map production and use in geographic information systems (GIS).

8. Create, maintain and disseminate Sector information management products (dataportal page, contact list, ActivityInfo reporting, operational presence, gap analysis and dashboards/factsheets) at agreed frequencies (see calendar).

9. Regularly engage and represent the Livelihoods Sector in the Information Management Working Group, feeding back to the Sector coordination team as relevant.

10. Perform other duties as required.

 

Reporting Structure

The Livelihoods Sector Information Management Associate reports to Senior Resilience Advisor of UNDP and will work closely with the Livelihoods Sector Coordinator.

 

Location : Ankara or Gaziantep

 

  • Minimum of 6 years of progressively responsible experience in information management or a related field; experience both at the national level and international level in large organizations with dispersed operations and/or in the public and private sector preferred (4 years’ experience if candidate holds Master’s Degree or equivalent).

  • Demonstrated and proven experience in the design and successful implementation of new processes and systems is desirable.

  • Demonstrated and proven experience in the application of standards to the development and use of information management systems is desirable.

  • Experience working within the UN system is considered an asset

  • Experience in the application of information management in humanitarian response and recovery operations (complex emergencies and/or natural disasters) is desirable.

Minimum of 6 years of progressively responsible experience in information management or a related field; experience both at the national level and international level in large organizations with dispersed operations and/or in the public and private sector preferred (4 years’ experience if candidate holds Master’s Degree or equivalent).

Demonstrated and proven experience in the design and successful implementation of new processes and systems is desirable.

Demonstrated and proven experience in the application of standards to the development and use of information management systems is desirable.

Experience working within the UN system is considered an asset

Experience in the application of information management in humanitarian response and recovery operations (complex emergencies and/or natural disasters) is desirable.

 

Education:

 

Bachelors’ degree in computer science, telecommunications or any other relevant discipline

 

Experience:

 

6 years of relevant working experience (SB3)

Language requirements:

Fluent written and spoken English and Turkish

Computer skills:

  • Qualifications and / or industry certification and /or demonstrable experience in the following applications: Microsoft Office (advanced user certification of MS Access, MS Excel and MS Word desirable) and Lotus Notes are desirable.

  • Qualifications and/or industry certification and/or demonstrable experience in project management are desirable.

  • Experience with handling confidential data and demonstrated understanding of different data collection methodologies.

  • Experience with relevant software such as ArcGIS, QGIS, PowerBI, SPSS, EpiInfo6, SQL Server, and/or ActivityInfo.

Qualifications and / or industry certification and /or demonstrable experience in the following applications: Microsoft Office (advanced user certification of MS Access, MS Excel and MS Word desirable) and Lotus Notes are desirable.

Qualifications and/or industry certification and/or demonstrable experience in project management are desirable.

Experience with handling confidential data and demonstrated understanding of different data collection methodologies.

Experience with relevant software such as ArcGIS, QGIS, PowerBI, SPSS, EpiInfo6, SQL Server, and/or ActivityInfo.

Nationality:

Turkish

 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 year with possible extension depending on satisfactory performance and availability of funding

This vacancy is archived.

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