For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
In July 2017, a fact-finding mission was conducted in the South Sudanese refugee settlement of Bidibidi in the district of Yumbe, West Nile sub-region, northern Uganda, where the French section of MSF has been present since 2016. The fact-finding mission has led to an intervention proposal to progressively take over all the MSF activities at Bolomoni HC III (Health Centre level 3) as well as their outreach activities in Bidibidi refugee settlement by the end of the year 2017.
MSF handed over the OPD activities to MdM in July 2018. MdM took over the IPD activities in January 2019. Then a two-year transition process will start leading to a handover of Bolomoni HC III to the Yumbe District Health Office by March 2021 at the latest.
TASKS AND RESPONSIBILITIES :
Under the supervision of the general coordinator, you have the administrative and human resources (HR) responsibility of the programmes according to MdM and donors standards.
More specifically, your responsibilities are to:
Human resources management and training
-Follow up and revise HR-related procedures and policies (such as a HR Field Manual)
-Contribute to the implementation of the internal working rules according both to Ugandan labour laws and MdM rules, ensuring local staff are trained and advised
-Support the mission for the recruitment processes
-Supervise the HR database management and supervise the monthly payment of salaries
-Handle together with the general coordinator any disciplinary actions that might be needed
-Draft and follow up the mission’s training plan and ensure that annual appraisals are done
-Implement systems to improve communication with staff and address their grievances
-Participate with the general coordinator to set up and update the organisational chart
-Support the general coordinator regarding the implementation of all the policies related to protection against sexual exploitation and abuse (PSEA)
-Be responsible for training, coaching and supporting national staff with the overall management of HR and administrative and legal aspects of the projects
-Develop a training plan for national staff and support especially supervisors in their staff management duties
Finance and administration
-Manage the HR budget and work closely with the finance coordinator to ensure that the organization finances are maintained in an accurate & timely manner
-Input into monthly forecasts and any budget revisions of the project and coordination budget
-Ensure HR transactions are properly recorded on paperwork such as mission requests, payment request forms, etc.
-Be a signatory to the bank account to approve and authorise payments
-Work closely with the finance coordinator to ensure that payments of all local taxes, especially with regards to staff, are made
-Manage the filing, storage and security of HR documents
-Supervise the visa processes and registration of MdM expatriate team
-Ensure the respect of the legal and administrative procedures and the compliance to Ugandan laws for all aspects of the mission, especially with regards to HR & labour laws
-Support the general coordinator regarding all legal and registration issues
-Work closely with the mission and HQ legal advisors with regards to contracting and other labour issues
CONDITIONS OF EMPLOYMENT :
Status : Employee
Contract: Fixed-term contract
Starting date: as soon as possible
Gross monthly salary: 2 816 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Médecins du Monde promotes trainings and internal mobility
SKILLS AND EXPERIENCE NEEDED :
At least 3 years of working experience in a humanitarian context as support services, HR or administrative coordinator
Capacity building experience is a must
Experience with an East African context and/or health programming would be an asset
Good ability to work quickly, under pressure, and with short and competing deadlines
Ability to draft concise and effective policies
Good ability to manage priorities and to adapt them daily according to the context
Willing to work in challenging situations, ability to get on well with colleagues and follow rules and regulations
Good communication, diplomacy and problem-solving skills
Ability to listen and share decisions
Ability to take effective decisions according to the context
Languages : English is mandatory
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.