HR & Administration Coordinator

  • Added Date: Thursday, 13 December 2018
  • Deadline Date: Tuesday, 22 January 2019

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Job Title HR & Administration Coordinator

Organisation Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organisation Description

Johanniter-Unfall-Hilfe e.V. ( is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.

Job Location Goma, DRC

Closing Date Application January 22nd, 2019

Estimated Date of Interviews February 4th – 8th, 2019**

Project Description

Johanniter has been active in DRC since 1995, with a focus on North Kivu since 2008.

The overall objective of Johanniter International Assistance’s Program in North Kivu, DRC, is to reduce mortality and morbidity by improving the health conditions and reducing vulnerability of IDPs and host population. Johanniter’s interventions aim to improve, in close cooperation with the MoH, the provision of and access to quality primary health care and to support the improved nutrition status of children under five, pregnant and lactating women and other vulnerable people (such as elderly people, people with disability, people living with HIV/AIDS, and survivors of SGBV). Furthermore, the improved access to water, sanitation and hygiene is part of Johanniter’s DRC programme.

Currently there are 8 international and 38 national employees working for Johanniter in DRC.

Job Responsibilities and Accountabilities

Overall Job purpose:

Coordination of all HR and Administration processes of Johanniter mission in DRC in close collaboration with the Head of Mission (HoM).

Reporting lines

Reporting to: Head of Mission DRC (direct supervisor)

Regional Head of Desk, Berlin headquarters (second line supervisor)

Receives technical advice from: Head of Desk HR, Berlin headquarters

Supervising: HR/Admin Manager and Support Staff (National Staff)

Standing in for: Finance Coordinator DRC

Replaced by: Finance Coordinator DRC



  • Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes

  • Draft contractual HR engagements after consultation with a local solicitor and the HoM

  • Ensure that all staff have valid job descriptions

  • Ensure timely and correct payment of national staff according to national labour law and Johanniter guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.

  • Ensure implementation and maintenance of a transparent and fair compensation package for national staff

  • Maintain systematic HR databases and filing systems (incl. staff lists, leave register etc).

  • Trace execution of performance appraisals of all national staff

  • Set-up up and implement a systematic system for learning and development for national staff

  • Coordination of disciplinary procedures ensuring legal compliance and clear documentation

  • Supervise and train the team of assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc.)

  • Provide HR guidance and consultative support to the HoM and Coordinators.

  • Ensure compliance with and follow-up changes of rules and regulations in national law for the employment of national staff and up-date Johanniter National Staff Guideline in line with DRC and Johanniter regulations and CHS recommendations

  • Follow-up on visa and work-permits for expats

  • Coordinate planning of annual leave and R&R of expats and national staff

  • Conduct welcome and administrative briefing for expatriate personnel

  • Assist HOM in prevention of sexual abuse and exploitation

  • Take part in drawing up proposals and donor reports, focusing on staffing plans and HR cost of programs

  • Ensure necessary employee representatives and committees exist and collaborate with them


  • Ensure that the organization's legal status is secured and the national laws are followed by the organization

  • Draft and follow-up any contractual engagement (rental, vehicles, MoUs, Registration, etc.) in consultation with the HoM

  • Set-up and maintain a systematic hard and soft copy filling system for all administrative matters

  • Collaborate with relevant partners and authorities


  • Assist the HoM in security management

  • Represent Johanniter in relevant forums and networks

  • Regularly coordinate all above mentioned aspects with the HoM and Desk Officer in Berlin

  • Assist the country office team in translating guidelines and templates into French

  • Support HoM in all other tasks

Person Specification


University Degree in HR Management/ Business Administration or equivalent degree and relevant work experience in a similar position


  • At least 3 years of experience in HR as generalist in the field of humanitarian aid / development cooperation

  • Experience in managing HR-projects (esp. compensation & benefits)

  • Experience in development and implementation of HR-policies

  • Experience in capacity building

  • At least 1 year working experience in DRC (esp. knowledge on legal and taxation regulations)


  • Excellent interpersonal communication and networking skills

  • Fluency in English and French with excellent verbal and written communication skills

  • Profound IT-literacy (HR-systems, MS-office package)

  • Cultural sensitivity and team competence

  • Sense of delegation and commitment to local capacity building

Terms and Conditions

Start date: Ideally February 25th 2019

Contract duration: definite contract for 12 months (with possible extension)

Remuneration: Between 41,110 € and 43,270 € annual gross salary (according to Johanniter AVR-internal tariff and depending on relevant previous working experience).


  • Maximum one month salary as annual special payment (depending on length of service within the year)

  • Social security provisions (lump sum 375 € per month) (for expats not falling

under German social security)

  • International insurance package

  • Yearly home flight (for contracts > 1 year)

  • 29 days annual paid leave for annual contracts plus additional R&R regulations

  • Per diems (for international postings) for days in project country (currently 56 €

per day)

Please note that this position is unaccompanied.

This vacancy is archived.

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