Head of Sub-Office, Hodeida

  • Added Date: Sunday, 14 April 2019
  • Deadline Date: Sunday, 28 April 2019

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Under the overall guidance and direct supervision of the Resident Representative (RR) and in close coordination with the Deputy Resident Representative/Programme (DRR/P), Deputy Resident Representative/Operations (DRR/O) and the Programme Team Leaders, the Head of Sub-Office sets the strategic direction in Al Hodeidah at the local level and oversees all Sub-Office (SO) activities. The Head of Sub-Office is part of the senior management team of the UNDP Yemen Country Office.

The Head of Sub-Office has formal delegated authority from the RR (documented in writing) to represent the UNDP programme at the local level and perform related indispensable management functions.

The Head of Sub-Office leads and supervises the UNDP Hodeidah staff, personnel and project staff in Hodeidah ensuring cross-unit cooperation and coordination. He/she ensures a client-oriented approach and consistency with UNDP rules and regulations in conformity with the UNDP Internal Control Framework and good management practice. He/she advises the senior management on programmes in the southern regions, UNDP presence, cost effectiveness and responses to emerging complex challenges in the area.

The incumbent will work closely with the UN bodies in Hodeidah notably the UN Hodeidah Regional Coordination Team, the UN Area Security Management Team, the UN Humanitarian Country Team and the UN Mission for the Hodeidah Agreement, with diverse internal and external counterparts, including Governorate and local government, national institutions, civil society, NGOs, INGOs and the private sector to successfully deliver UNDP programme at the local level.

Lead strategic programme planning, and ensures programme coordination and implementation in Hodeidah, other relevant hubs and in neighboring Governorates, focusing on achievement of the following results:

  • Analyses the socio-economic and political situation and trends in the area and identifies opportunities and entry points for UNDP as well as approaches and modalities to achieve development targets and effectively serve UNDP/Gvt./UN;
  • Ensures overall efficient coordination of programmes/projects and timely delivery of results taking into consideration agreed upon work plans with the UNDP country office and consistency with UNDAF/CPD/HRP priorities;
  • Ensures identification and promotion of joint programming and planning opportunities;
  • Identifies and develops new programme and project opportunities, in close collaboration with the Programme Team Leaders;
  • Supports capacity building of national counterparts;
  • Promotes knowledge management to ensure access to best available expertise and facilitate organizational learning.
  • Promotes identification and synthesis of best practices and lessons learned for organizational sharing and learning; Provides guidance and participates in programme development and ensures programme implementation including budgeting, implementation and monitoring;
  • Oversees project implementation through close monitoring of results, in close collaboration with the M&E Unit and ensures effective application of RBM tools, management of scorecard targets and other benchmarks;
  • Coordinates and follows through on decentralized evaluations;
  • Ensures full compliance with audit requirements and timely follow-up to audit recommendations, in collaboration with the Senior Management;

Responsible for effective Sub-Office management focusing on achievement of the following results:

  • Ensures strategic planning and smooth running of the Sub-Office and other relevant hubs, builds an effective SO team, promotes team work and an environment that is conducive to delivering results;
  • Ensures full responsibility for the appropriate use and management of resources attributed to the Sub-Office by tracking use of financial resources, ensuring the integrity of financial systems and consistent application of the Internal Control Framework and/or rules and regulations. Continually finds ways to systematically identify and integrate efficiency gains and cost reductions in all operations of the Sub-Office;
  • Approves contracts and ATLAS transactions under written delegated authority from the Resident Representative, has ATLAS manager rights as delegated. Responsible for the management of the Sub-Office staff, monitors their performance, completing performance assessments where necessary;
  • Builds capacity of the office staff by identifying capacity needs and establishing training/learning programmes.
  • Ensures timely and regular reporting;
  • In collaboration with the DCD’s and the Field Security Specialist, ensures that the security needs of office and projects are met and is responsible for efficient implementation in UNDP of security measures agreed in the SMT and for compliance with security policy, including MOSS.
  • Mitigates possible risks and impacts associated with the Sub-Office operations and projects (e.g. logistical, security etc) by proactively designing reduction measures in collaboration with the Security Advisor;
  • Ensures UNDP support to and coordination of common services and oversees the effective provision of services including financial, human resources, procurement and logistics, reviews with UN counterparts service requirements;
  • Ensures that common services and joint arrangements benefit UNDP in its objective to provide efficient and economical support services to the implementation of the country programme;

Fosters effective advocacy, partnership building and donors liaison focusing on achievement of the following results:

  • Contributes to the development of the CO and SO Advocacy, Partnership and Resource Mobilization strategy, including planning tools and messages to implement the strategy;
  • Identifies new partnerships and strengthens existing ones at the SO level through innovative approaches to partnership development;
  • Encourages ways of increasing Sub-Office funding base such as engaging in resource mobilization efforts in consultation with counterparts and following-up with donors on opportunities.
  • Represents UNDP in regional fora as requested by Senior Management.

Responsible for Representation and Coordination in the area focusing on achievement of the following results:

  • Maintains regular exchanges with the parties to the Stockholm Agreement located in Hodeidah, as well as international actors and development partners active in the geographical area;
  • Provides strong coordination support to UN Agencies, national authorities and other organizations through the establishment of a wider consultation process;
  • Ensures proper coordination and inputs to interagency initiatives.
  • Represents UNDP with the RCT, Area HCT and the Area Security Management Team;

Promotes communication flow in the office focusing on achievement of the following results:

  • Maximizes communication between the various portfolios and ensures that stakeholders (development partners, bilateral and multilateral donors, private sector, civil society, UN agencies and Government agencies) have one consistent UNDP counterpart;
  • Ensures internal communication and coordination at Sub-Office level and effective and proactive communication between relevant Country Office units (programme, operations, MSU/communication) and the Sub-Office;
  • Monitors the perception of UNDP in the geographic area and suggest media activities that positions UNDP more strategically and effectively as a neutral broker for development. Enhances visibility for UNDP in development effectiveness;
  • Ensures that development results are effectively communicated in collaboration with the Country Office.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that 

  • human rights and gender equality is prioritized as an ethical principle within all actions;
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • differentiated needs of women and men are considered;
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

 

Core Competencies:

Innovation

Ability to make new and useful ideas work

Level 6: Exercises stakeholder-centered design approaches for office / programme / division

Leadership

Ability to persuade others to follow

Level 6: Ensures teams are resourced for success  and empowered to deliver

People Management

Ability to improve performance and satisfaction

Level 6: Guides substantive specialists / teams and expands credibility and innovation capacity

Communication

Ability to listen, adapt, persuade and transform

Level 6: Creates confidence among stakeholders by delivering authoritative positions, compelling analysis, and contextual acumen

Delivery

Ability to get things done while exercising good judgement

Level 6: Accepts accountability for the outcomes of programme delivery and facilitates improvement and innovation in the delivery of products and services

Functional/Technical Competencies:

Strategic thinking/Visioning Ability to analyse the organization’s value proposition and shape visionary/long term plans.  Use insight to identify target audiences and partners and to inform communication objectives, messages and solutions.

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Management and Coordination

Ability to manage and coordinate campaigns and people with inspiration. Believe in and promote diversity in the workplace and reshaping the workforce to meet need.

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Partnerships

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Representation

Ability to productively share UNDP knowledge and activities (at UN and other venues)

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Risk Management

Ability to identify and prioritize risks, and organize action around mitigating them

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Recovery Support and Implementation

Ability to support and implement mechanisms, processes, resources in response to disaster/crisis

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Human Resources Management (General)

Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practic+C170al situations

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Learning and Development

Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Performance Management

Ability to manage organization, department and employee goals

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Security Policy Management

Knowledge of security policy concepts and ability to apply to strategic and/or practical situations

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

 

Education:

  • Master’s degree in development studies, crisis and post-crisis studies, International Development, relevant Social Sciences, Public Administration, Business Administration, or other relevant development areas.

Experience:

  • 10 years of relevant experience in development in a governmental, multilateral organization in a multi-cultural setting, including at least 3 years of management responsibilities of similar size and complexities.

Language Requirements:

  • Strong written and spoken skills of the English language. Fluency in Arabic is an asset.

 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension

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