Grants Manager

  • Added Date: Tuesday, 10 January 2017
  • Deadline Date: Friday, 10 March 2017

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The International Rescue Committee responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, IRC offers life-saving care and life-changing assistance to refugees forced to flee from conflict or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

BACKGROUND

Founded in 1933, the International Rescue Committee is a prominent international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

Working in coordination with the humanitarian community, the IRC currently addresses the needs of war-affected Iraqi internally displaced persons (IDPs), Iraqi refugee returnees and Syrian refugees from several operational bases in the country with activities in the fields of education, cash assistance, protection and rule of law, women's protection and empowerment, child protection, and livelihoods.

POSITION SUMMARY

The Grants Manager ensures effective grants management within the Grants Unit, reporting directly to the Grants Coordinator. S/he line manages the Grants Officer, ensures IRC program/support teams are fully informed of relevant donor compliance regulations and IRC procedures, manages external reporting, and coordinates grant revisions. S/he also supports donor communication by ensuring that effective channels of internal and external communications relating to grants are established and respected. Finally, s/he supports business development proposal writing and opportunity identification as required.

MAJOR RESPONSIBILITIES

Grant Management:

  • Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures.
  • Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/ coordinators.
  • Ensure draft reports are disseminated for review/feedback by SMT, and HQ staff prior to submission.
  • Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required.
  • Update the Grants Management Metrics each month for review by Grants Coordinator, program teams and SMT.
  • Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools.
  • Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed.
  • Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed.
  • Ensure that sub-grant administrative processes and procedures are consistently implemented (including pre-award compliance checks, agreements, disbursements, and partner capacity-building).

Compliance

  • Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
  • Maintain the compliance cheat sheet, as relevant to donors within portfolio.
  • Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions.
  • In collaboration with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.
  • Liaise with IRC HQ in NY and London about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field.
  • Support the Grants Coordinator to develop, roll out and maintain program tracking tools to ensure all sector indicators report monthly progress, and identify and share gaps with project coordinators.
  • Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings.

Donor Communication

  • Support the Grants Coordinator, DDP, and Country Director to maintain positive and constructive relationships with donors, in-country and abroad.
  • Provide liaison or representation to donors and track donor correspondence.
  • Ensure that effective channels of internal and external communications relating to grants are established and respected.
  • Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files.
  • Maintain a database of key donor contacts.

Staff Management & Development

  • Coach, train, and mentor direct report with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance
  • Supervise and mentor direct report, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.
  • As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment
  • Provide constructive feedback and counsel on appropriate career paths and professional development.
  • Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
  • Offer leadership support for successful adherence by staff to IRC's Global HR Operating Policies and Procedures.

Other

  • Support proposal and project/program revisions, as required.
  • Support opportunity identification by performing monitoring, research and analysis into donor strategies and share with program staff, as required.

Professional Standards

  • IRC staff must adhere to the values and principles outlined in IRC Way - Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Key Working Relationships:

Position Reports to: Grants Coordinator

Position directly supervises: Grant Officer

Other Internal: Program Coordinators and Managers throughout the country program as well as Finance and other support staff inside of Iraq, relevant HQ-based staff such as Program Officers, Regional Business Development Unit staff, and M&E staff

Other External: Donors and Partners

Job Requirements:

  • Bachelor's degree in relevant discipline.
  • 5 years of professional experience with at least one year international work experience in relief or development programs, preferably in a post-conflict setting.
  • Demonstrable experience in grants management, including: report writing, no/cost extensions, grant monitoring, and budget realignments.
  • Demonstrated experience supporting effective monitoring and evaluation.
  • Demonstrable understanding of project planning and management cycles.
  • Knowledge of EU (ECHO/ EC/DFID) and other donor regulations, procedures and requirements.
  • Proven expertise in writing and editing proposals and concept notes.
  • Demonstrable high-level performance management and team working skills, with experience in managing a portfolio of multiple donors.
  • Experience of staff management preferable.
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required.
  • Ability to work well under unstable security, administrative, and programmatic pressures.
  • Professional fluency in spoken and written English; able to communicate concisely and with impact.
  • Flexibility to adapt to changing requirements.
  • Iraq or regional experience a plus.

Working Environment: This position is based in Erbil, Iraq and is unaccompanied with Shared housing in a guest house. Regular travel to all IRC Iraq field offices in Kurdistan as well as Southern and Central Iraq, including Baghdad, is required, security permitting.

Returning National Candidates : We strongly encourage national or returning national candidates to apply for this position. If you are an Iraqi national, are currently located outside of your home country and possess at least three years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

This vacancy is archived.

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