Grants Coordinator

  • Added Date: Tuesday, 10 January 2017
  • Deadline Date: Thursday, 09 March 2017

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BACKGROUND:

Founded in 1933, Ttatus: unaccompanied irector of Programsdinator(HPC)The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC swiftly responded to the needs of Afghan refugees in Pakistan from 1980 through 1988 during the Soviet occupation. In 1988, the IRC established offices and programs inside Afghanistan with a focus on humanitarian response in three provinces to aid the most vulnerable populations and to help rebuild their lives. Today the IRC reaches nearly four million Afghans in nine provinces with a wide range of programming, including community-driven reconstruction, access to basic education and humanitarian response programs.

SCOPE OF WORK:

The Grants Coordinator (GC) will work closely with the Deputy Director of Programs (DDP) to ensure appropriately designed programs, quality funding applications and donor reporting submissions, and donor and sub-grant compliance across all programs. The GC will work closely with technical coordinators to assure robust and common monitoring & evaluation systems are deployed across the country program portfolio. The GC will report to the Deputy Director of Programs. The GC will supervise one national Grants Manager based in Kabul.

RESPONSIBILITIES:

Strategy & Program Design

  • Become familiar with the IRC Program Framework and support the DDP and Country Director in updating the Strategic Action Plan and its implementation (SAP) for IRC Afghanistan.
  • Regular scanning of donor environment and mapping to keep internal donors database active and updated
  • Work closely with the DDP, Technical/Program Coordinators and Technical Unit at the HQ to develop high quality funding applications that are evidence driven and include input from all involved stakeholders (targeted communities, potential partners, government authorities, etc.). All newly designed programs should be built upon the foundation outlined within the IRC Afghanistan SAP.
  • Collaborate with technical coordinators to ensure the development of strong needs and impact analysis processes, including needs assessments and surveys.
  • Work with the M&E team to develop monitoring & evaluation plans within each program and proposal. Develop logical frameworks and indicators with technical input from program staff.
  • Support program team and the senior management in the capacity assessment of local and national civil society organizations for potential partnership and sub contracting relating to a specific project as and when required .

Grants and Compliance

  • Responsible for update and timely dissemination of funding and donor reporting grid/schedule to relevant staff. Supervise the submission of high quality donor reporting on a timely basis according to IRC and Donor regulations.
  • Provide technical guidance on IRC and donor (USG, UN and European) regulations to ensure compliance within operations, program implementation and reporting. Raise compliance issues proactively with program staff and the DDP and DDO.
  • Keep the DDP, senior management and technical units at the HQ office informed of any projected inabilities to meet contractual obligations, report submission and of spend rates/significant budget variances. Also, be able to proactively mitigate risks through proposing remedial solutions
  • Support the organization and follow-up of grant opening meetings, monthly grant review meetings, and grant close out meetings in collaboration with the DDP, DDO, Human Resources Coordinator, Finance Controller and program staff.
  • Maintain the grants library in Kabul, which includes keeping hard and soft copies of all grant related material filed appropriately and in a timely manner.
  • Ensure donor and IRC compliance within the identification of national partner organizations. This will include playing an active role within partner capacity assessments, grant agreement negotiation and approval and reporting verification.

Monitoring

  • Assist technical Coordinators and the Deputy Director of Programs during the development of Monitoring and Evaluation plans during the design phase of each new program.
  • Oversee the preparation of IRC Afghanistan Monthly Reports, including the collection and review of grant indicator tracking sheets.

Management/Mentorship

  • Task delegation to staff, provide day to day support to the departmental team
  • Explore capacity building and learning opportunities (in country and international) for departmental team and build capacity of team members through formal training sessions, mentoring and coaching in the areas of project management cycle, reporting and proposal development
  • Conduct Performance Review of direct reporting team

Qualification, Key Skills, Experience and Competencies :

Essential

1 Masters degree in management, international development, public administration business science, social science or other relevant area or equivalent professional experience 2 2-3 years experience in the areas of program development, donor reporting and contract compliance 3 Experience or familiarity with requirement of institutional donors e.g., USAID (both assistance and acquisitions), OFDA, BPRM, EC, DFID, ECHO 4 Ability to guarantee effective and timely outputs 5 Strong commitment to support/develop capacity of national staff and developing second layer of leadership 6 Proven management ability and inter-personal skills - team player 7 Problem solving and leadership skills 8 Proficiency in most common computer software including word processing, spreadsheets 9 Ability to deal with difficult, often frustrating work situations 10 A willingness to live and work in insecure environment with movement restrictions

Cultural sensitivity

1 Sensitivity to Islamic and traditional culture 2 Personal integrity and sense of humor 3 Knowledge of personal strengths and weaknesses 4 Ability to manage conflicting priorities in personal workload 5 Knowledge of exit strategies and sustainability issues

Desirable

1 Previous experience with protection issues associated with IDPs/Refugee populations 2 Previous work experience in Afghanistan 3 Working in a conflict area 4 Proficiency with databases 5 Working knowledge of local language (Dari or Pashto)

Ability to work well within an insecure environment with limited field travel

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. IRC is an equal opportunity employer.

This vacancy is archived.

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