FHI 360’s Crisis Response Department is seeking a Grants and Reporting Officer for FHI 360’s Ebola response efforts in North Kivu and Ituri provinces of the Democratic Republic of the Congo. The Grants and Reporting Officer will be responsible for managing all programmatic documentation and writing required to support project(s). Writing weekly situation reports, formal and informal donor reports, reports for host government, data reporting to the United Nations (UN), external communication pieces for websites, writing concept notes, proposal and project modifications.
Based in Butembo, this duty station has been designated as high risk or extreme risk and poses a heightened risk or direct threat to personal safety. Applicants should research this location and the associated risks before submitting an application.
- Participate in project start-up and implementation activities in resource-scarce humanitarian emergencies and program development initiatives and serve as a point of contact between the project team and headquarters (HQ) staff.
- Develop concept notes and unsolicited proposals for United States Agency for International (USAID) and/or the Office of U.S. Foreign Disaster Assistance (OFDA), and other potential funders, including the gathering and editing of technical sections, compiling budget inputs, and ensuring swift submission in line with donor regulations and the organization's business development procedures.
- Responsible for donor communications, including formal and informal reporting and developing communication products for the organization Corporate Communications Department.
- Ensure field offices have appropriate filing processes in place to identify and archive relevant project documentation, donor communications, evidence of program implementation. Support routine audit activities as required.
- Work with the director of the project team and home office support staff to develop protocols to standardize the project's approach to the scale up of programs in an emergency and/or in development phase. This may include the development of new staff orientation manuals, compliance and regulation assessment checklists, and corresponding training materials for staff.
Applied Knowledge & Skills:
- Working proficiency with relevant USAID/OFDA or other applicable policies and regulations.
- Operational familiarity with international humanitarian architecture and core coordination processes for large-scale emergencies.
- May promote Prevention of Sexual Exploitation and Abuse (PSEA) standards and Red Cross and NGO Code of Conduct.
- Excellent verbal and written English skills required. French language skills highly preferred.
- United Nations (UN) coordination experience advantageous.
- May work in insecure locations with minimal infrastructure or amenities.
Problem Solving & Impact:
- Exercise judgment within well-defined procedures and practices to determine appropriate action.
- Interact frequently with more experienced team members.
- Understand quality and timeliness goals for projects.
- Works under immediate supervision and guidance of more experienced professionals.
- Refers deviations, problems, and unfamiliar situations in assignments to supervisor.
- Receives instructions for new, difficult, or unusual assignments.
- Work is reviewed to ensure that final results and methods used are technically accurate and in compliance with instructions or established procedures; review of work increases with more difficult assignments.
- Reports to the Deputy Response Coordinator
- Bachelor's Degree or its International Equivalent in Business Administration, Communications, Economics, Human Development and Social Studies or Related Field.
- Typically requires a minimum 3 - 5 years of experience writing proposals, reports, and other materials specifically for OFDA and/or other funded projects required; diverse range of geographic experience preferred. Experience working in security compromised areas preferred.
- Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time. Ability to lift 5-50 lbs.
Technology to be Used:
- Personal Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, e-mail), office telephone, cell phone and printer/copier.
- 10- 25%