Position: Grants and Compliance Manager
Location: Juba: 70%, Field: 30%
Reports to: Country Director
About RI: Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Position Summary: The Grants and Compliance Manager will be responsible for leading programmatic and financial oversight of established work plans and budgets, nurturing synergies and cross-learning within the program and support functions by providing technical resources and guidance on grants and compliance management and ensuring timely narrative and financial reporting in compliance with donor standards and templates.
Position Responsibilities and Duties:
Grants Management (60%):
· Ensure the grants management is transparent and compliant with donor and Relief International’s regulations and procedures.
· Monitor all approved grants and ensure timely financial projections and reporting is completed in line with Relief International and donor templates
· Conduct monthly review of performance of all country grants against approved Resource Mobilization Tool that includes.
ü Detailed Implementation Plan (DIP)
ü Spending plan
ü Procurement plan
ü Human Resources Plan
ü M&E Plan
· Ensure grants implementation is on time (target and budget) using effective grants management standards and systems.
· Create and maintain effective grant management information, documentation, compliance and tracking systems, in line with Relief International and donor standards and requirements
· Lead grant close-out process
· Manage sub-award portfolio, including monitoring grant performance, financial oversight, and disbursements.
· Manage sub-awards including due diligence, preparing teaming agreements and conducting partnership-related capacity building.
Contract Management (15%):
· Lead review and development of agreements (grant agreements, sub-agreements, MoUs, and other contractual documents) in close coordination with Programs and Support teams.
· Provide compliance review of grant and contract budgets and narratives in preparation for submission to donors.
· Assist with contract negotiations as required.
· Maintain and update the grants and contracts database and enforce reporting requirements in collaboration with program and finance staff.
· Ensure appropriate registration (with donors and RI’s Grants and Contracting Unit) of project modifications
Compliance Lead (25%):
· Provide country and field teams with operational and program compliance support as per RI and donor regulations and policies – Lead level 1 review of all draft proposals (includes proposal narrative and budgets) received from Program Managers, Finance Manager and Operations Manager before submission of proposal package to Head of Programs.
· Support the Country Director and the Senior Management Team in liaising with donors, on issues related to compliance, registration, and audit.
· Support in the development of management action plans to address audit findings and follow-up implementation of corrective actions to meet RI and Donor policy guidelines and expectations
· Support organizational risk assessments and risk mitigation plan development
· Strengthen the operational risk management and internal control processes especially in areas related to grant/contract management including but not limited to:
ü Work with RI Global Assurance Department to ensure country office audit readiness
ü Work with Country Director and SMT to reduce residual risk exposure to the organization/mission
ü Support strengthening of internal control measures, oversight frameworks, and organizational policy implementation
· Verify reporting requirements and ensure adherence to those requirements.
· Degree in Accounting, Business Administration or another relevant field required.
· Minimum of five years relevant international working experience in an advisory or management role with progressive responsibilities (in either finance or operations), ideally with an international NGO, with minimum of three years working for programming interventions in an audit, compliance or risk management role.
· Demonstrated application of audit standards and compliance regulations.
· General knowledge of other related disciplines and risk factors in the humanitarian sector.
· Knowledge of data analytics techniques and process performance improvement leading practices
· Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.
· Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks.
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
- Transparency and Accountability
- Agility and Innovation
The closing date for applications is 19th September 2019.
Due to the urgency of this role, we will be reviewing CVs and interviewing candidates on a rolling basis. Interested candidates are asked to submit their application as soon as possible.