Financial Control Assistant 170796

  • Added Date: Thursday, 12 October 2017
  • Deadline Date: Thursday, 19 October 2017

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Job Purpose

  • To undertake a variety of accounting duties in the areas related to purchase of goods, administrative and third party service provider payments; maintain and update accounting records; maintain sound accounting/internal controls; prepare accounting and other reports; carry out administrative functions, as required.

Expected Outcomes

Accounting Transactions and Controls

  • Performs accurate and timely payment processing of goods purchased, administrative expenses including third party service providers using the Oracle Applications ensuring compliance with all relevant ADB policies and procedures.
  • Prepares periodical reconciliation and/or analysis of the assigned responsibility accounts accurately and timely; undertakes initial investigation of discrepancies or unusual items and propose necessary corrective actions for review by the National Staff / Financial Control Specialist; follow-up all reconciling and outstanding items promptly for clearing.
  • Assists in the preparation of data to facilitate the establishment of monthly, quarterly and year-end accruals for all relevant cost centers and coordinates with other departments/offices/field offices on relevant matters for review and approval of Financial Control Specialist in charge.

Financial Reports

  • Contributes in the preparation of accounting and other reports, as required, under supervision of a senior local staff, ensuring that reported amounts are consistent with control accounts and that they are produced in a timely and accurate manner.

System Requirements

  • Ensures the accuracy and reliability of related systems; participates in system implementation and enhancements; coordinates system related problems with OIST through the coordinating Financial Control Specialist

Client Relations

  • Coordinates, provides and obtains required information in a tactful manner and according to established procedures.

Others

  • Performs any other assignments as required, including the preparation of draft memoranda and external correspondence for supervisors' review; assists in maintaining and updating of all files, logging of documents.

Core Competencies

Application of Technical Knowledge and Skills

  • Deals with routine queries and correspondence in accordance with procedures
  • Proactively seeks relevant development opportunities and submits for approval
  • Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

  • Adjusts style and approach to respect and serve different clients
  • Conveys messages by asking questions and using different approaches
  • Identifies when a client issue requires escalation
  • Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

  • Proposes solutions to minimize delays and setbacks in completing work
  • Reviews all task objectives and achieves core deliverables
  • Uses time management and organizational skills to promptly complete work to the required standard
  • Delivers beyond the stated task objectives

Working Together

  • Consistently works effectively with individuals of different views, culture, nationality, gender, and age
  • Consistently seeks assistance when requirements are unclear
  • Provides timely updates on relevant information
  • Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

  • Uses effective written and oral communication in preparing documents, presentations and interactions
  • Asks questions to understand how to follow up on feedback
  • Locates relevant information to expedite workflow

Innovation and Change

  • Adopts new policies, systems and processes in a timely fashion
  • Shares ideas for how work can be completed more effectively

Qualifications

Education Requirements

  • Bachelor's degree in Accountancy
  • Certified Public Accountant

Relevant Experience

  • Suitability to undertake the responsibilities mentioned above at the required level.
  • At least 3 years of accounting experience, preferably in a computerized environment, in a large organization.
  • Detailed understanding of the relevant business processes and guidelines and their importance in the overall function of the work area.
  • Good understanding of internal control concept, accounting policies, practices and systems, and general policies, procedures, guidelines and reporting requirements prevalent in multilateral institutions.
  • Proficient with computer software in common use at the Bank, particularly MS Excel and Word, and large accounting software (e.g. Oracle ERP).
  • Analytical and systematic, with strong numerical skills and attention to detail.
  • Excellent oral and written skills in English.
  • Ability to plan and coordinate schedules to meet deadlines.

Reporting Relationships

  • Supervisor: Designated International Staff and/or National Staff

We encourage diversity in our workforce and support an inclusive work environment

This vacancy is archived.

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