Finance Specialist-Portfolio Services / Grade Level D

  • Added Date: Monday, 20 March 2017
  • Deadline Date: Tuesday, 28 March 2017

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The Global Fund welcomes applications from all appropriately qualified individuals. People living with HIV are particularly encouraged to apply.

Please note that all our offers are subject to a pre-employment background check.

Vacancy Number:
IRC3673

Closing Date:
28 March 2017


Contract Type:
Open

Reporting to:
Senior Finance Specialist

Work Division or Department:
FISA / Program Finance

Benefits and Allowances:
Learn more on benefits and allowances.

Role summary

The Finance Specialist will provide professional financial services to: ensure compliance with the Global Fund’s fiduciary policies, procedures and practices; ensure there is a clear financial understanding of financial absorption on the grant and ensure that financial assurance plans are adequate to meet the risks of the portfolio.

The Finance Specialist will generally oversee a portfolio of countries with a combined allocation of approximately $300m.


Responsibilities

Financial Controlling

The Finance Specialist oversees management of grant expenses in relation to budgets through:

  • Targeted review of grant budgets: (i) during grant-making and (ii) on an ongoing basis during program implementation, to ensure that grant budgets are aligned with programmatic activities and demonstrate value for money;
  • Monitoring absorption of grant funds: monitor absorption rates by analyzing PR financial information such as Annual Financial Reports (AFR), and cash balances and propose actions to ensure that the level of expenditure is close to budget.
  • Coordinating preparation of forecasts: together with country teams, preparing reliable quarterly, annual and medium term cash forecasts that form part of the Global Fund corporate cash forecasts.
  • Review tax and external audit reports: monitoring compliance with Global Fund’s requirements for timely PR submission of tax and external audit reports.

Financial Risk and Assurance

The Finance Specialist develops assurance measures for key/ major financial risks by:

  • Assessing financial capacity of implementers: by leveraging the LFA services undertake assessments to determine whether proposed implementers have in place internal control processes that reliably record and summarize financial transactions to meet Global Fund’s reporting requirements;
  • Managing financial risk: In close collaborations with assurance providers e.g. LFAs, internal and external auditors, continuously assessing financial risks and ensuring appropriate assurance activities are put in place to detect and address lapses in internal controls.
  • Developing and implementing Assurance Plans: In close collaboration with auditors (internal and/or external) and LFAs understand the assurance requirements and develop and implement an Assurance Plan to meet these requirements in a timely and effective manner in order to ensure key risks are monitored and minimized.

Financial Management

Supports the efficient and effective management of grant funds by in special cases:

  • Monitoring the progress of Capacity Building plans: monitor the implementation of Capacity Building plans to ensure continuous improvement in PR’s financial management processes. Highlight key concerns / issues to Senior Finance Specialist on the portfolio.
  • Develop and assist in the delivery of training on Global Fund’s guidelines: organize and deliver training to ensure that recipient staff are kept up to date on the Global Fund guidelines relating to financial management.

Subject to change by the Executive Director at any time at his or her sole discretion.


Qualifications

Essential:

  • Master’s in Business Administration, Finance, or professional accounting qualification (such as a Chartered Accountant, Certified Public Accountant, Chartered Financial Analyst or Fédération des Experts-Comptables Européens).

Experience

Essential:

  • The ability to bring stakeholders together and to facilitate discussions with measurable outcomes that lead to better understanding of opinions and improvements to effective, efficient and compliant grant making.
  • Expert knowledge of internal control, segregation of duties and financial systems and business process improvement.
  • Experience and/or understanding of flow of funds, recording of accounting transactions and its impact on expenditure reporting to multiple stakeholders (government, multiple donors etc…).
  • Project management experience, preferably in the health, social or financing sector would be an advantage.
  • Negotiation and influencing skills especially in management relationships with other stakeholders in the focused countries.

Desirable:

  • 5 to 7 years of demonstrated progressive experience in financial analysis and decision-making, obtained within an international accounting firm, bilateral or multilateral aid agency, government department, industry, or a commercial or investment bank.
  • Grants and finance management experience, preferably in the health, social or financing sector would be an advantage as well as relevant experience in developing countries.
  • Experience of working within an international or regional sphere of activity.

Competencies

Languages:

An excellent knowledge of English and Russian is required. Knowledge of other languages would be an asset.

Technical Competencies:

  • Ability to quickly and comprehensively identify financial risks
  • Strong skills in financial accounting and reporting;
  • Strong skills in audit and assurance techniques;
  • A good understanding of public financial management systems
  • Skills in risk identification, analysis and problem solving;
  • IT skills including proficiency in: ERP Systems, Microsoft Office Word, Excel and Power Point; and
  • Ability to multi-task, coach and to delegate, as appropriate.

Core Competencies:

  • Proactively find innovative and creative solutions, be efficient and reliable, quickly adapt to change and uncertainty, be decisive and act with integrity;
  • Build effective internal and external relationships, involve others collaboratively to solve problems and treat others with consideration and respect;
  • Passion for building and developing core skills for the role and contribute knowledge outside of your immediate role;
  • Passionate about Fund’s mission, contribute to the good of the institution, and exercise sound judgment to identify and mitigate risks; and
  • Effectively motivate, influence and develop others, drive high performance, inspire people to follow them and act as a role model.

Mandatory cover letter

Please ensure your application is supported by a one-page cover letter. In your letter please explain clearly the skills, experiences and characteristics that make you especially suited to the advertised role.

Beware of scams implying association with The Global Fund. The Global Fund never asks for money for recruitment purposes. The Global Fund never charges registration fees for conferences or meetings. If you are unsure of the authenticity of an e-mail or other communication please contact us.


EXTERNAL APPLICANTS GLOBAL FUND EMPLOYEES


About the Global Fund

The Global Fund is a 21st-century organization designed to accelerate the end of AIDS, tuberculosis and malaria as epidemics.

Founded in 2002, the Global Fund is a partnership between governments, civil society, the private sector and people affected by the diseases. The Global Fund raises and invests nearly US$4 billion a year to support programs run by local experts in countries and communities most in need.

We operate with three core principles: partnership, country ownership and performance-based funding. All partners need to take part in decision-making. People actually implementing grants know the best way to fight disease in their country, and come up with the most effective solutions. Funding should be provided where it can achieve the best results. By challenging barriers and embracing innovative approaches, we strive for maximum impact.

Working together, we have saved millions of lives and provided prevention, treatment and care services to hundreds of millions of people, helping to revitalize entire communities, strengthen local health systems and improve economies.

Global Fund staff, all based in Geneva, Switzerland, come from all professional backgrounds and from more than 100 different countries, united in their dedication to the defeat of these epidemics.

This vacancy is archived.

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