Finance & Resources Officer

  • Added Date: Tuesday, 09 July 2019
  • Deadline Date: Tuesday, 23 July 2019

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Location: Paris

Duration: 12-months CDD subject to 1 -month probationary period

Commencing: ASAP

Line managers: Finance Manager (London) and dotted line to Program and Corporate Affairs Officer (Paris)

Department: Finance

Term & LOE: Full-time; 100%

Salary range: Band C1- C3

About Internews:

Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a charity operating internationally, with administrative centers in California, Washington DC, London and Paris as well as regional hubs in Bangkok, Kiev and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

During 2017, Internews Europe initiated the process of acquiring effective control of the French Non-Profit Association Internews International. Both companies prepare statutory consolidated reports. . Internews Europe and Internews US both form the Board of Internews International. All Internews companies have the same vision and mission.

About the role

The post holder will play a key role working across various functions of the Finance and Resources department. The position will assist the Senior Director of Finance and Resources in maintaining appropriate oversight over the different areas of work, in Corporate Finance, Project finance management, HR and General Administration, while assuming direct responsibility for specific tasks. The postholder will work closely with the Programme and Affairs Officer also based in the Paris Office. The post holder will be expected to engage in tasks as required to ensure the achievement of departmental targets. He/S (he) will have the right to work in France.

Roles and Responsibilities

Corporate Finance (45%)

  • Assisting in the weekly Account Payable run including Processing expense reimbursements, disbursements;

  • Assisting with financial reporting

  • Assisting with audit support at year-end and other interim external and interim audits as required

  • Supporting the efficient running of the accounting software packages

  • Manage external finance queries.

  • General Finance Administration

  • Cash Management and reconciliations

  • Balance sheet reconciliations

  • Producing/Analysing regular monthly and quarterly reports

Programme Financial Management (40%)

  • Support to Programme Officers in processing financial reports from partners, and posting these to the accounting software
  • Assisting the projects finance team in the review and analysis of project reports
  • Staff training as required both at HQ and Country levels on appropriate record keeping in line with donor rules.
  • Carry out project reviews, checks and balances
  • Support the UK finance project managers in additional project finance oversight required.

General Administration: (15%)

  • Oversight for general office and facilities management including contract management
  • Assist the HR team in Health and Safety matters, where required
  • Working with the central IT team to ensure efficient working processes.

Person Specification

Essential

Finance

  • Professional qualification, or working toward an Accounting or Finance qualification

  • Good grasp of Financial Accounting, reporting and general bookkeeping according to France regulations

  • Experience of using Accounting and Financial reporting software applications

  • Good organisational skills, the ability to prioritise and to meet deadlines

  • Accuracy and attention to detail

  • High degree of proficiency in Microsoft applications

  • Good interpersonal skills including a good telephone manner

  • The ability to be flexible and adaptable, working as part of a small team

  • Ability to support non-finance staff in financial responsibilities

  • Financial and Administrative experience gained in a demanding and fast-paced environment.

  • Initiative taking, problem solving and superb interpersonal skills,

  • High energy and attention to detail.

  • Excellent office management and coordination skills, including the demonstrable ability to work successfully with external stakeholders and vendors.

  • Excellent ENGLISH and FRENCH written and spoken skills

Desirable

  • International NGO working experience
  • Good understanding of charity finance regulations and systems
  • Other languages i.e. Russian, Arabic

Recruitment timeline:

  • Closing date for applications: 23 July 2019
  • Interviews week beginning w/c 29 July 2019

Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Location: Paris (8e)

Type of Contract: 12-months CDD

Duration: Other

  • 50% of Navigo or other Paris transportation card
  • 50% on mutuelle (basic level)

This vacancy is archived.

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