GENERAL DESCRIPTION OF THE PROGRAM
Big Heart Foundation is a non-profit, non-governmental organization founded in 2013, filling gaps in the response to the ongoing conflict in Syria - providing humanitarian aid to conflict affected populations including essential food and Non-Food Item (NFI), Water, Sanitation & Hygiene (WASH), Livelihoods, and Education services. We specialize in the delivery of targeted aid to highly vulnerable populations in the hardest to reach and correspondingly most underserved areas of Syria.
MAIN OBJECTIVES OF POSITION
Reporting to the Director of Operations & Finance, the Finance Coordinator shall have overall policy and management responsibility for the finance, accounting, budgeting and reporting functions within all Big Heart areas of operation. The Finance Coordinator’s responsibilities include general controllership, staff training, management, treasury, budget and reporting functions. The Finance Coordinator shall directly supervise multiple staff in accounting, budgeting, reporting, and treasury/cashier functions.
Employee will be located in Cyprus, with frequent travel to Turkey, and will report to the Director of Finance and Operations. The contract is full-time for 6 months with extension possible. The foreseen start date is 15 February 2019.
TASKS AND RESPONSIBILITIES
1. Finance and Accounting
Oversee the entire finance and accounting functions including but not limited to:
Oversee document maintenance and booking
Preparation of books
Preparation of Bank and Cash reconciliations for all operational areas
Verify monthly bank reconciliations by the 10th of each month.
Prepare financial reports, both internal and donor, according to internal and donor standards.
Oversee the timely and accurate posting of budgets and entries.
Oversee cost allocation systems in accordance to donor regulations.
Verify system’s reconciliation and verifying system’s balances.
Generation of accounting reports.
Preparation of Management Reports.
Dissemination of Management Reports.
Oversee timely preparation of payroll for all areas of operations.
2. Budgeting & Reporting
Assist in the preparation and maintenance of the Big Heart operating budget; including preparation of budget guidelines to assist program managers in formulating budgets.
In compliance with donor requirements and Big Heart policy, develop a field Indirect Cost Recovery (ICR) and Overhead budget, and recommend a methodology for allocation of overhead to grant budgets.
Monitor expenditure against such budgets and highlight/address over or under-budget expenditure situations - present and facilitate the review of Budget-Vs-Actual (BVA) expenditures with the Big Heart leadership and program managers.
Track and analyse general and specific monthly budgetary issues, in cooperation with all departments and especially with the Director Operations and Finance, Head of Programs and the Country Director.
Oversee the preparation of, and present, monthly budget follow-up to the coordination and operational cells raising alerts and making recommendations for corrective actions.
On monthly basis, meet with the Senior Management Team (SMT) to review overall performance and implementation levels and discuss short term strategies.
Report monthly on the financial status of programmes to the SMT.
Supervise all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
Oversee the consolidation of monthly cash requirements for all locations and ensuring timely information to the Director of Finance and Operations.
Ensure smooth cash flow between HQ, donors, country office and the field offices. Establish country policies on advance payments, credit terms, and use of bank payment instruments.
Supervise the preparation of cash transfer request and ensure that appropriate balances are maintained to facilitate grant implementation.
Ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
5. Systems, Compliance and Procedures
6. Team management and capacity development
Please send a CV and a covering letter to Tom Mayne, Big Heart HR Manager, at firstname.lastname@example.org.
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