• Added Date: Friday, 15 March 2019
  • Deadline Date: Friday, 22 March 2019

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Under the direct supervision and guidance of the National Project Coordinator, the Finance Office will provide all financial support to the Project Management Unit.

The Finance Officer will carry out activities as approved by the Project Coordinator and endorsed by the Department of Environment.He/She will report directly to the Project Coordinator. The Finance Officer will work in close coordination with UNDP and will be responsible for ensuring that the project finance is accurately spent in accordance with the agreed project activities and budget to achieve the objectives outlined in the Project Document.

The National Project Coordinator and UNDP will assess his/her performances on an annual basis. 


Summary of key function:

  • Administration and implementation of operational and financial services for the project
  • Administrative support to the PMU
  • Facilitation of knowledge building and knowledge sharing

Administration and implementation of operational and financial services for the project

  • Assist the PM with planning, formulating, tracking of the project budget;
  • Ensure full compliance of the project with UNDP rules and regulations on financial processes, financial records, reports and audit as well as effective and the internal controls frameworks;
  • Track project delivery through ATLAS and other tools;
  • Maintain an Activity-based expenditure table to monitor expenditure on a real-time basis; ensure that the expenditures are in line with the approved Annual Work Plan;
  • Carry out an analysis, as needed, on the expenditure projection based on the deviation of the actual expenditures from the AWP and keep the members of the PMU, Government and UNDP informed of the risk of under-delivery;
  • Provide the information/reports on the financial/accounting situation of the project and propose solutions to improve the situation;
  • Oversee that the financial/accounting data is accurate in Atlas and take timely corrective actions on erroneous data;
  • Accuracy verification of Combined Delivery Reports;
  • Provision of necessary financial reports and analyses for donor reporting; 
  • Verification and reconciliation of various expenditures reports from the Responsible Party(ies);
  • Preparing payment requests and processes vouchers in Atlas as request of the PM.
  •  Assist with follow up of advances to Responsible Partner(s) and review their financial reports together with the NPM before the next advance is made;
  • Serve as a custodian for PMU stationary supplies, distribution stationary among PMU members and project personnel keeping a log of distribution;
  • Maintain financial documents filling system in the PMU in Funafuti;
  • Perform other related duties, backstopping other project assistant as necessary.

Provide administrative support for the PMU

  • Maintain PMU documentation in electronic and/or hard copy format (including financial records such as supporting documents for vouchers and POs), according to UNDP policies and guidelines;
  • Maintains and regularly updates project counterpart contacts database;
  • Review and compile necessary documentations during procurement process, in support of the Senior Admin Assistant;
  • Review and verifies invoices and common services expenses charged to the PMU budget (rent, utilities, phone, miscellaneous);
  • Provide communication support (electronic and hard copy correspondence, etc) to all PMU staff.

Facilitation of knowledge building and knowledge sharing

  • Advice to Project staff on UNDP administrative and reporting, in particular, on budgetary issues;
  • Synthesize lessons learned and best practices in programme and project finance;
  • Sound contributions to knowledge networks and communities of practice

Corporate: Demonstrates integrity by modelling the UN’s values and ethical standards. Promotes the vision, mission and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favouritism

Professionalism:  Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various UNDP and government’s administrative and basic financial resources rules and regulations in work situations. Experience and knowledge of administrative and financial roles.

Communication:  Speaks and writes clearly and effectively; correctly interprets messages and responds appropriately; Shares information and keeping people informed. Ability to communicate openly with colleagues.

Teamwork:  Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; solicits inputs valuing others’ ideas and expertise; willing to learn from others; supports colleagues, contributes to the learning of colleagues and provides oversight.

Planning& Organizing:  Demonstrated effective organizational skills and ability to handle work in efficient and timely manner.

Building Trust: Ability to work transparently, follows through agreed-upon actions, and can provide an environment to interact actively without fear of repercussion.

Technological Awareness: Fully proficiently in Word, Excel, PowerPoint, Access. Keeps abreast of available technology; seeks to apply technology to appropriate tasks.

Accountability: Ability to take ownership for all responsibility and honors commitments; delivery of outputs responsible for with quality standards; provides support to colleagues and takes responsibility of delegated assignments

  • Completion of secondary education. A specialized certification (preferably a degree) in accounting, finance, economics, business administration, management or related field will be highly considered.
  • A minimum of 5 years’ experience in finance or operations management of a similar nature.
  • Be fully computer literate with Microsoft Office Programs
  • Experience in providing a streamlined financial service role to a project management team, including experience in developing and delivering financial reports
  • Familiar with financial and procurement process within government and/or UNDP or other donors or development partners will be an advantage.
  • Demonstrated initiative in carrying out his/her duties and ability to work independently to tight deadlines 
  • Ability to operate standard office equipment and familiarity with principles of accounting and office practice are essential
  • Excellent written and oral communication skills
  • Fluency in English is required


Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 12 MONTHS ONLY

This vacancy is archived.

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