• Added Date: Thursday, 13 September 2018
  • Deadline Date: Sunday, 23 September 2018

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Finance Associate (for Malaysian Nationals only) (FOR ROSTER)
Organization: UNDP - United Nations Development Programme
Added: Wednesday, 10 July 2019
Deadline: Wednesday, 24 July 2019

Under the guidance and direct supervision of the Operations Manager or Finance Analyst, the Finance Associate provides leadership in execution of financial services in the Country Office (CO) ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.


The Finance Associate supervises and leads the support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff to resolve  complex financial management and operational-related issues and information delivery.

Summary of key functions:




2.  Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:





3.  Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:



4. Ensures proper CO cash management functioning focusing on achievement of the following results:


q   Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

q   Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.

q   Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative.

q   Approval and submission of monthly UN exchange rate report to Treasury.

q   Timely and accurate preparation of bank reconciliations.

q   Selecting bank transfers and deals for approval and settlements.

q   Performing Paycycle manager role in Atlas.

q   Timely preparation of monthly cashflow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.

q   Alternate as cashier for cash disbursements made on site.

Creation of bank transfers and bank reconciliation processing in large offices can be performed by Finance (Treasury) Associates.




5.     Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:


q   Organization of training for the operations/programme/projects staff on financial management.

q   Synthesis of lessons learnt and best practices in financial management.


q   Sound contributions to knowledge networks and communities of practice.


Core Competencies:


Technical/Functional Competencies:

Building Partnerships

  • Level 1.1 Maintaining information and databases
  • Analyzes general information and selects materials in support of partnership building initiatives
  • Tracks and reports on mobilized resources



Promoting Organizational Learning And Knowledge Sharing


Level 1.1: Basic research and analysis



Job Knowledge/Technical Expertise


Level 1.1: Fundamental knowledge of processes, methods and procedures





Promoting Organizational Change and Development


Level 1.1: Presentation of information on best practices in organizational change




Design and Implementation of Management Systems


Level 1.1: Data gathering and implementation of management systems



Client Orientation


Level 1.1:  Maintains effective client relationships


Promoting Accountability and Results-Based Management


Education:  Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

 Knowledge of IPSAS and/or IFRS required.


Language Requirements: Fluency in French and English




Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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