Finance Assistant

  • Added Date: Thursday, 07 November 2019
  • Deadline Date: Friday, 22 November 2019

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FINANCE AND BUDGET ASSISTANT
Organization: UN United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Added: Tuesday, 12 November 2019
Deadline: Tuesday, 26 November 2019

The United Nations Development Programme (UNDP) is the UN global development network. It advocates for change and connects countries to knowledge, experience and resources to help people build a better life. UNDP operates in 177 countries, working with nations on their own solutions to global and national development challenges.

The UNDP Libya CO response to the ongoing crises includes the Stabilization Facility for Libya project which focuses on quick rehabilitation and re-equipping of damaged infrastructure to enhance the delivery of basic services at municipal level, as well as interventions to support conflict management and reduction and promote peaceful coexistence and reconciliation.

Under the direct supervision of SFL Project Management Specialist, the Finance Associate ensures effective execution of financial services and processes in the SFL Project and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with Country Office Deputy Resident Representative, DRR, and the Operations Manager as well as SFL project staff and with UNDP HQs staff for resolving finance-related issues and information exchange.

Ensures coherence of SFL project to UNDP financial management processes and procedures focusing on achievement of the following results:

  • Prepare requests for advance of funds and/or direct payments;
  • Contribute to preparation of recurring reports as scheduled and special reports as required for budget preparations and audit;
  • Presentation of researched information for planning and status of financial resources of the SFL project.
  • Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
  • Respond to queries from the Government and UNDP with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required;
  • Undertake other financial and administrative tasks on an ad hoc basis.

Ensures administration of budgets focusing on achievement of the following results:

  • Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
  • Prepare and submit expenditure and programme budget status reports;
  • Prepare proposals for budget revisions;
  • Prepare recurring reports as scheduled and special reports as required for budget preparations and audit.

Ensures proper SFL project administrative management focusing on achievement of the following results:

  • Provide support to international advisors in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.);
  • In accordance with the Work Plan support the procurement of equipment, supplies and services;
  • Create and mange e-requisitions in ATLAS and PROMT;
  • Arrange for equipment maintenance and insurance as required;
  • Maintain records on all project personnel and local consultants and their respective status (contracts, ToRs, sick leave, vacation, etc.) in accordance with accepted policies and procedures;
  • Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records.

Knowledge management:

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter:

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Serves as internal consultant in the area of expertise and shares knowledge with staff
  • Continues to seek new and improved methods and systems for accomplishing the work of the unit
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments

 

Core:

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Technical/Functional

Knowledge Management and Learning

Development and Operational Effectiveness

Leadership and Self-Management

Job Knowledge/Technical Expertise / In-depth knowledge of the Subject-matter:

 

 

 

 

 

 

 

 

Education:

Secondary School Certificate required. Certification in  specialized field e.g. HR, Finance, Administration, IT, management or other substantive area highly desirable.

Experience:

Minimum five years of relevant work experience (e.g. in finance and accounting) is required.

Ability to operate under pressure

Experience in the usage of computers and office software packages (MS Word, Excel, etc) is required.  Advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft, is an advantage.

Experience working in development sector and with UN agency would be an asset.

Language Requirements:

  • Fluency in both oral and written English and Arabic is a must

Contract Duration: One Year

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