Finance Assistant

  • Added Date: Friday, 15 March 2019
  • Deadline Date: Thursday, 28 March 2019

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Under the guidance and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO, UN Agencies Finance staff and with UNDP HQs staff to exchange information and ensure consistent service delivery.

 

Ensures implementation of operational strategies focusing on achievement of the following results:

  • Full compliance of financial processes and financial   records with   UNDP rules, regulations, policies and strategies.
  • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Preparation of cost-recovery bills for the services provided by UNDP, follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

  • Proper control of the supporting documents for payments; preparation of all types of vouchers for management projects and on-behalf of UN Agencies and other projects, PO vouchers for management projects;
  • Maintenance of the assigned UN Agencies' budgets.
  • Creation & Maintenance of accounts receivables for UNDP projects and UN Agencies and follow up with deposit creation in Atlas and their application to AR direct journals.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, JPOs and other entitlements are duly processed.
  • Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Presentation of information on the status of financial resources as required.
  • Maintenance of the proper filing system for finance records and documents, Monitoring the filling of the Vouchers is completed according to the serial number and there is not any missing voucher in the file
  • Management of petty cash.
  • Act as back-stopping for the Finance Clerk.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

  • Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
  • Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
  • Timely and accurate preparation of bank reconciliations.
  • Initiation of bank transfers and deals in Atlas.
  • Contact   with    local    bank   management to   resolve   operational    matters   including identification of debits/credits transactions.
  • Pay Cycle and payment execution.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Participation in the trainings for the operations staff on Finance.
  • Contributions to knowledge networks and communities of practice.

 

Core Competencies:

Innovation

Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

       Communication

Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services

 

Technical/Functional

Operations/ Operational Efficiency

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Finance/Accounting

Accounting (General)

Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations.

Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

Fundamental knowledge of processes, methods and procedures

Understands the main processes, procedures and methods of work, applies them consistently in work tasks. Strives to keep job knowledge up-to-date through continuous learning

Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

Education:

Secondary Education with specialized certification in Accounting and/or Finance. University degree that major in accountancy and/or finance is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

 

Experience:

2 years with a University degree (5 years if Secondary education only) of relevant financial experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Experience with ERP financials, preferably PeopleSoft, desirable.

Knowledge of IPSAS and/or IFRS desirable.

Language: English. Arabic.

Working knowledge of other UN languages desirable.

 

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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