Finance Assistant 02.05.2018

  • Added Date: Sunday, 15 April 2018
  • Deadline Date: Wednesday, 02 May 2018

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ISSUED BY
OSCE Programme Office in Dushanbe
VACANCY NUMBER
VNTAJG00590
VACANCY TYPE
Local Contracted
FIELD OF EXPERTISE
Budget and Finance
GRADE
G5
NUMBER OF POSTS
1
DUTY STATION
Dushanbe
DATE OF ISSUE
13 April 2018
DEADLINE FOR APPLICATION
2 May 2018 - 23:59 Central European Time (CET)
Background

The OSCE Programme Office in Dushanbe is looking for a highly qualified, motivated and experienced professional for the position of Finance Assistant for its Office in Dushanbe.

Tasks and Responsibilities

Under the close supervision of National Accounts Officer and overall supervision of Finance Officer, the Finance Assistant will perform the following duties:

Examination Issue and Settling of operational Advances and Project Advances submitted by Mission Members in pursuit of their programs:

  • Examines source documents for completeness, accuracy and validity of charges;
  • Investigates erroneous charges and takes the appropriate corrective accounting actions;
  • Corresponds with Mission members to request missing support documents and to clarify discrepancies or anomalies;
  • Takes appropriate follow-up actions on items held in suspense pending clarification or receipt of supporting documentation;
  • Codes income and expenditures and charges the appropriate accounts.

Replenishment of Operating Advances:

  • Monitors expenditures to ensure that they remain within authorized levels and examines the validity of requests for replenishment;
  • Prepares payment vouchers to replenish Other Operating Advance.

Validates financial transactions:

  • Examines the recording and financial transactions to determine the validity of charges and entries, identifies sources of errors and makes necessary corrections;
  • Ensures the recording of duly certified obligations in the relevant accounts relating to contracts, agreements, purchase orders and other necessary expenditures in respect of the procurement of goods, services and facilities being transacted through Chief, Fund Administration Unit (CFA);
  • Verifies that attached to each payment is the appropriate supporting documentation indicating that the goods or services for which payment is being made have been received or rendered in accordance with the terms of the contract or purchase order;
  • Confirms that payment for the goods and services has not previously been made;
  • Ensures that the commitment/payment document has been properly certified by CFA and Programme Officer and that the documentation is appropriate;
  • Ensures all transactions are recorded under the correct account codes and ascertain to the extent possible that no information exists, which would bar the particular transaction being approved.

Budget monitoring and assists in the preparation of budget estimates:

  • From ORACLE financial reports, checks the monthly status of allotments to ensure that charges are properly allocated and allotments are not exceeded;
  • Assists with the preparation of budget estimates in conjunction with the National accounting Officer and CFA by compiling and analyzing past expenditures and presenting all data on summary tables and providing support documentation, e.g., comparison of projections with prior year expenditures, for presentation to the National Accouns Officer;
  • Back up for National Accounts Officer and Senior Treasury Assistant in her/his absence;
  • Other duties related to the job as assigned.
Necessary Qualifications
  • Secondary education supplemented by specialized studies in Accounting, Finance or related field;
  • Minimum 4 years of relevant experience in accounting work or bookkeeping. Knowledge of international ERP systems as Oracle, SAP or People's Soft is preferable;
  • Excellent written and oral communication skills in English, Russian and Tajik languages;
  • Computer literate with practical experience in Windows and Microsoft applications;
  • Ability to work with people of different nationalities, religion and cultural backgrounds;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Required competencies
Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package

Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

This vacancy is archived.

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