FINANCE AND BUDGET ASSISTANT

  • Added Date: Monday, 12 February 2018
  • Deadline Date: Tuesday, 13 March 2018

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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This position is located in the Resource Mobilization Section, Corporate Services Division at the Nairobi duty station. The Finance and Budget Assistant reports to the Associate Programme Officer.

Responsibilities

Within delegated authority, and in close collaboration with the Finance Section the Finance and Budget Assistant will be responsible for the following duties:

1). Corporate Funds allocation: Review allocations and expenditures of all corporate level funds including providing reports on implementation status.

2). Donor analysis: Provide analysis on Environment Fund and earmarked resources for purposes of donor and management reporting. Prepare factsheets and funding profiles.

3). Review and prepare revenue estimates: Assist in the preparation of the Voluntary Indicative Contributions Scale and other possible instruments that support resource mobilization.

4). Draft annual estimates for the Environment Fund and other revenue as needed.

5). Monitoring and reporting:
(a). Prepare financial status reports of the corporate funds including their implementation status comparing the income and expenditure levels.
(b). Provide financial status reports based on donor priority areas and UN Environment programme areas.
(c). Provide financial progress reports of the Trust Funds directly linked to implementation of the Programme of Work as per the legal agreements.
(d). Support development of new standard reports on the Organization’s revenue.
(e). Provide support with respect to the review, analysis and preparation of contributions data for the programme performance reports.

6). Financial research and statistical data:
a). Undertake research on various topics including fundraising efforts of other organizations by analysing and presenting basic information in required forms.
b). Analyse Umoja financial data as provided by UNON and the Finance Unit of Corporate Services Division;
c). Prepare comprehensive financial analysis of revenue and donor trends, including multi-year data on various sources of income.

7). Communications: Provide up to date financial information for the Section’s intranet website.

8). Collaborate and liaise with UN Environment’s Finance Unit and UNON on data and other contributions information.

General:
(a). Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

(b). Draft or prepare correspondence to respond to enquiries in respect to resource mobilization matters.

(c). Maintain and keep up-to-date files.

9). Perform other related duties, as assigned.

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent. Supplemental training in accounting and finance or related field is required. Candidates MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.

Work Experience

A minimum of seven (7) years of relevant work experience in finance, budget, accounting, administrative services or related area. Experience with Enterprise Resource Planning (ERP) such as Umoja systems in finance and budget modules is required. Demonstrated experience and training in ERP Business Intelligence (BI) reporting tool is also required. Good command of Excel is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is archived.

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