Finance and Administration Director

  • Added Date: Tuesday, 08 October 2019
  • Deadline Date: Tuesday, 31 December 2019

Position Description:

The international division of Medical Care Development, MCDI, was founded in 1977 as a global non-profit organization. MCDI uses practical, evidence-based and high-impact approaches to strengthen health systems in developing countries. For almost 40 years, MCDI has implemented public health programs in over 40 countries aimed at targeting the world’s most vulnerable populations. MCDI collaborates with donors, national governments, the private sector, health agencies, communities and local stakeholders to improve health and save lives in the following areas: malaria control; maternal, neonatal and child health; water, sanitation and hygiene; tuberculosis; HIV/AIDS; and other communicable diseases.

MCDI is currently seeking candidates for a Finance and Administration Director position to lead an anticipated Malaria Bilateral project in Burkina Faso (funded by USAID-PMI). The Director of Finance and Administration is responsible for the financial, human resources, operations, information technology, safety and security, and administrative management related to the project.

Location: This position will be based in Ouagadougou, Burkina Faso

Position Type: Full time

Expected Position Start Date: This position is contingent upon donor funding

Accountability: This position reports to the Chief of Party

Essential Job Functions:

Financial Management Duties:

· Oversee and manage all project finance, procurement, logistics, contracts, administration, and human resource administration including recruitment

· Ensure compliance with financial and contractual obligations and deliverables in line with USAID, MCDI and national rules and regulations, policies and procedures

· Provide leadership in annual budget planning, audit reviews, and project evaluations

· Assist in the preparation and monitoring of local program and sub-contractor budgets/grants

· With the Chief of Party, establish and implement policies and procedures for project financial management, procurement, and contracts to ensure transparency and compliance

· Establish and implement procedures for financial operations, banking, and financial reporting

· Open and maintain requisite bank accounts for project activities

· Responsibility for disbursement of funds for local expenditures and payroll

· Maintain project financial reporting systems to record field expenditures and generate financial reports in accordance with policies and procedures prescribed in MCDI’s financial management manual

· Reconcile project accounts and prepare expense reports in Excel detailing expenditures by budget line item for submission to MCDI HO on a monthly basis

· Supervise country-based finance officers and coordinate closely with the home office finance team and senior leadership

· Provide recommendations on financial performance and risk management

· Establish and implement anti-corruption and fraud detection systems and processes to safeguard project resources

· As needed, participate in annual audits

Administrative Duties:

· Manage project start-up and close out, and support annual work planning and budgeting processes

· Secure requisite documentation and permits for transportation, office rental, visa, and country registration requirements

· Track and oversee personnel record keeping for MCDI staff including time and attendance reporting, vacation and leave management

· Develop and implement financial and operational process improvement plans to improve value for money and efficiency

· Coordinate with the Senior Project Manager and Procurement Officer at HO on international procurement of goods and services, as appropriate

· Oversee project logistics and procurement of local goods and services, including procurement specifications, delivery schedules, etc.

· Maintain procurement, disposition and all other relevant inventory records using MCDI’s procurement system

· Ensure timely confirmation of receipt and safe storage in appropriate warehouse sites of all supplies, equipment and other assets procured by the Project and ensure that adequate warehousing and inventory systems are maintained

· Recruit, train, and supervise local staff in compliance with Ministry of Labor regulations

· Provide direct supervision to local operational and administrative staff including drivers, security, and administrative assistants

· Ensure adequate safety and security protocols and services for project staff

· Oversee project vehicle fleet management and maintenance

· Coordinate living accommodations and any other contractually obligated benefits for staff

· Maintain and support the IT infrastructure of the field office

Qualifications, Skills and Experience Requirements:

· A minimum of a Bachelor’s degree in finance, business administration, accounting, or a closely related field plus extensive professional experience; Master’s degree preferred

· Minimum of 10 years of professional experience in accounting and/or administrative roles with at least 8 years of experience as a finance and administration manager for donor-funded global health and/or international development programs

· Demonstrated understanding of USAID administrative, management, and reporting policies, procedures and systems including 2CFR 200

· Excellent organizational skills and attention to detail

· Proven ability to manage and supervise staff

· Experience handling confidential and personal staff information

· Excellent written and oral communication skills

· Highly computer literate and able to work with Windows-based programs, including: Word, Excel, PowerPoint, Outlook, Access, and Quicken

· Good interpersonal skills and cross-cultural sensitivity

· Familiarity with Burkina Faso labor laws and regulations a plus

· Field-based experience in a developing country required

· Professional proficiency in French required, proficiency in English preferred

· Willingness to be based in Ouagadougou, Burkina Faso with domestic travel as needed

· Priority will be given to Burkina Faso local nationals

*The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of personnel assigned to this position.

This vacancy is archived.

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