Requisition ID: req4791
Job Title: Field Coordinator
Sector: Program Administration
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: Yes
Location: Aden, Yemen
The IRC Yemen began its programs in October 2012. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.
SCOPE OF WORK:
Under the supervision of the Deputy Director of Operations, the Field Coordinator will oversee operational aspects of program implementation in field sites (currently Hodeidah, Sana’a, Abyan, Aden and Al Dhale). The Field Coordinator will work in close coordination with program, operations, security, HR and finance department heads based in Aden and Sana’a offices. The Field Coordinator will directly supervise Field Office Managers and Government Liaison Officers to ensure programs have required level of operational support for the timely execution of agreed program implementation plans. The Field Coordinator will be based in Aden with regular travel to field sites.
Field Management and Program Support
• Promotes strong linkages and exchange between operations and program teams, including Field Managers and field, Sanaa and Aden based program leads.
• Ensures Field Managers fulfill their responsibilities to deliver quality coordination and cooperation between and within the various program and operational departments in their field locations.
• Supports Field Managers function as day-to-day managers of operations staff based in the field, including Admin/HR, Finance, Supply Chain, IT and security/access staff.
• Closely monitors events in current and potential operational areas (humanitarian situation, politics, and security, etc.) in order to identify additional possible programming areas.
• Advises Country Management Team (CMT) about strategic programming directions, opportunities, and issues affecting project implementation, or key local issues affecting future grants/projects developments.
• In close cooperation with security department, advises and supports security and humanitarian access assessments for new areas of program implementation and IRC response.
• Works closely with Program Technical Coordinators to identify programming technical needs and support in implementation as appropriate.
• Supports the work of the M&E teams using appropriate IRC-developed tools and resources to maximize project impact on beneficiaries.
Emergency preparedness and response
• Assumes a leadership role on the Country Emergency Team (CET).
• Supports emergency needs assessments and emergency programming.
• Supports Field Managers lead emergency response.
• Ensures health, safety and security protocols are followed by field staff at all times, and takes corrective, timely actions as required and in consultation with the Humanitarian Access and Safety Coordinator and CMT.
• Working with Humanitarian Access and Safety Coordinator, ensures all IRC field locations have up-to-date and appropriate security management plans in place and that staff are aware of them and have received trainings.
Compliance and Financial Management
• Actively participates in development of local policies, practices and guidelines and introducing measures to maintain compliant procurement and recruitment activities within field office thresholds.
• Acts as a member of the tender committee for large procurements in Yemen in close cooperation with Supply Chain staff and DDO.
• Oversees development and spending of field office budgets, including designing appropriate field structure, setting field staffing levels for operational departments, budget forecasting and monitoring spending.
• Reviews budget vs. actual reports and supports Field Managers in same for field office costs, and where issues are identified ensures appropriate action is taken in a timely fashion.
• Ensures compliance with IRC and donor finance and operations policies, including all aspects of procurement and asset management.
• Partners in investigations of misconduct when required and actively collaborates with DDO and Human Resources if disciplinary measures are required, taking into consideration safety and security of IRC staff, programs and assets.
Liaison/Representation and Coordination
• In coordination with the DDO, ensures full compliance with project/grant agreements and with statutory and technical legislation issued by appropriate government authorities.
• Helps maintain a positive relationship with government counterparts.
• Ensures all IRC engagement with government departments and agencies adheres to best practices, including humanitarian principles and internal IRC guidance.
• Ensures IRC secures relevant government permission to implement programs in Yemen. Working with the Government Liaisons Officers ensures IRC submits Principle and Sub Agreements as early as possible, actively follows up with NAMCHA/MOPIC on progress, and ensures any issues with Principle and Sub Agreements are communicated to CMT as soon as possible.
• Ensures IRC meets reporting requirements of NAMCHA/MOPIC.
• Ensures IRC is properly represented at coordination meetings/forums in Aden and all field location, and that information from these forums is shared with relevant stakeholders.
Human Resources and Staff Development
• Promotes team spirit, cohesion, respect and the IRC Way Standards for Professional Conduct among all field staff in close cooperation with HR department. Adheres to and acts in accordance with the IRC Global and IRC Yemen HR Policies and Procedures.
• Trains, supervises and mentors direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Approves and manages all time, attendance and leave requests to ensure adequate departmental coverage; ensures monthly, accurate timesheet submission and carries out probationary reviews.
• Ensure IRC Yemen guidance on team meetings and regular, predictable and actionable meetings for staff are adhered to.
• Provides a measurable capacity building plan including on-the-job learning with the aim of strengthening technical capacity and exchanging knowledge within the team. Additionally, ensure that all direct reports develop and implement Capacity Building Plans for their teams.
• Ensures IRC Yemen guidance on team meetings and regular, predictable and actionable meetings for staff are adhered to.
• Ensures appropriate support to field based staff via regular site visits, producing reports with action points to monitor.
• Looks for opportunities to support staff in their career growth, where appropriate.
• Promotes and monitors staff care, well-being and self-care.
• As requested by the CD, supports IRC communication, advocacy and media efforts, including but not limited to facilitating IRC HQ, IRC region or donor field visits.
• Contribute to discussion on how IRC Yemen can improve field structure and increase decentralization.
• Excellent professional track record with 3-5 years of overseas experience in a conflict/post-conflict environment with program field leadership and coordination responsibilities.
• Excellent organizational and management skills, including experience managing staff, developing and implementing work plans and budgets.
• Excellent leadership, communication, and facilitation skills.
• Excellent problem solving skills and demonstrated ability to handle pressure and improve.
• Good security management skills, preferably in emergency & post-conflict environments.
• Strong understanding of Humanitarian principles and experience adhering to them in conflict environments.
• Excellent interpersonal, coordination and networking skills.
• Fluency in English. Excellent oral and written communication skills. Working knowledge of Arabic strongly preferred.
• Experience in capacity building and mentoring of staff.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in The IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
Work Environment: There is active conflict in parts of the country and a possibility of the conflict expanding into other locations. The situation in Aden is currently quiet but remains unpredictable. Security will be thoroughly discussed during the interview process.
Housing: Lodging in Aden and Sana’a is in shared IRC guesthouse. All IRC sites have electricity and internet. Food is the individual’s responsibility.
IRC is an Equal Opportunity Employer, IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability