Under the guidance and direct supervision of the UN Resident Coordinator (RC), the Executive Associate to the UN Resident Coordinator ensures effective and efficient functioning of the RC office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Associate can supervise the secretarial and clerical staff of the office. The Executive Associate to the UN Resident Coordinator works in close collaboration with the UN Agencies and national authorities to ensure efficient flow of information, action on instructions, agendas.
1. Ensures effective and efficient functioning of the UN Resident Coordinator office focusing on achievement of the following results:
2. Ensures provision of effective communications support to the office focusing on achievement of the following results:
3. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Impact of Results :
The key results have an impact on the efficiency of the UN Resident Coordinator office. Accurate analysis and presentation of information strengthens the capacity of the RC office and promotes the image of the UN Resident Coordinator as an effective contributor to the development of the country. Incumbent’s own initiative is decisive in results of work and timely finalization.
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
Level 1.1: Maintains effective client relationships
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
Secondary Education with specialized secretarial training. University Degree or equivalent would be desirable, but it is not a requirement.
6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.
Fluency in French and English.
Arabic is an advantage.
Important applicant information
This post is subject to local recruitment.
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Female apllicants are highly encouraged
Contract Duration: 1 Year with possibility for extension
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