ELECTORAL OFFICER (IT / DATA MANAGEMENT)

Org. Setting and ReportingThis position is located in the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA), duty station Bangui .The incumbent of this position will be under the direct supervision of the Senior Electoral Officer. S/He will report to the Chief Electoral through the Senior Electoral Officer. ResponsibilitiesWithin delegated authority, the Electoral Officers, P-4 (IT / Database management) will be responsible for the following duties: • Implement, and often supervise the implementation of, electoral programs and processes in the following areas, as required: information and communications technology, data processing and analysis, procedures, graphic design, capacity-building, as well as project support. • Assist the National Elections Authority (ANE) to assess information technology requirements with reference to the voter registration process, candidate registration and results processing and disputes management. • Lead the support to the National Elections Authority (ANE) in the management of its centrally located database. Personally, perform all critical databases' operations if necessary. • Support the National Elections Authority (ANE) or lead in the review and evaluation of the existing IT systems and make recommendations on relevant improvements. • Support the National Elections Authority (ANE) or lead in the implementation of critical IT software such as a possible Nationally Distributed Candidates Registration System, Results Transmission System, Vote Tabulation System (RMS), considering international best practices. • Assist or Lead in the design of ballot specimen or other forms and printing specifications if necessary. • Introduce IT tools and support in all Elections logistics such as collection and deployment of material or documents countrywide. • Provide technical advice on IT applications and procedures in all phases of electoral operations as needed. • Beyond the required tools {software, forms), assist the ANE in the design, implementation, and monitoring of a comprehensive data processing system. • Advise the ANE on network administration and on mechanisms and necessary tools to ensure data consistency, IT equipment security and prevention of intrusion. Provide project and programme management and support, and reporting of results to national counterparts, donors, and UN bodies. • Provide, and often supervise the provision of, support, technical assistance, and advice in the above areas as required. • Contribute, and often supervise the contribution to, capacity-building of national counterparts and strengthening of national institutions. • Supervise and manage the performance of national and international staff assigned to the area of responsibility. • Establish and maintain professional and productive partnerships with national counterparts and other key stakeholders in the electoral process. • Plan, integrate, coordinate, and collaborate the work of all relevant partners to compile and provide regular briefings and reports in the assigned area of responsibility. • Perform other related duties as required. CompetenciesProfessionalism: Demonstrates in-depth understanding of and ability to evaluate electoral processes; knowledge of all aspects of electoral processes and their technical and political implications. Strong analytical and evaluative skills combined with good judgement. Experience in bilateral and multilateral negotiations. Understanding of electoral operations in a UN or similar multilateral environment. Experience in post-conflict situations desirable. Ability to place the significance of electoral processes in a political context. Management skills. Ability to manage and coordinate multileveled projects. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately. EducationAdvanced university degree (Master's degree or equivalent) degree in Computer Science, Information Technology, Software Engineering, Electronics Engineer, or related field. A first­ level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years with a master's degree or nine (9} years with a Bachelor's degree of progressively responsible experience in elections and related areas in at least 3 countries is required. At least three (3) years of experience in supervising, implementing, supporting or advising on electoral processes is required. Experience in developing countries is required. Experience in post-conflict situations is desirable. Experience in managing projects is desirable. Previous experience of managing teams of different backgrounds is desirable. Electoral experience in or in support of field operation of the United Nations Common System or a comparable international organization is desirable. Experience in bilateral or multilateral negotiations is desirable. At least three (3) years of experience in supervising, implementing, supporting and advising in the area of IT and data management is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French is required; and knowledge of English is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• This position is temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. 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