Desktop Publishing Assistant (Spanish) [Temporary]

  • Added Date: Thursday, 06 June 2019
  • Deadline Date: Wednesday, 12 June 2019

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Org. Setting and Reporting

This position is located in the Meetings Support Section, Meetings and Publishing Division, Department for General Assembly and Conference Management, New York. As part of the Meetings Support Section, the Desktop Publishing Unit provides e-Publishing services multi-channel output for official documents. The incumbent reports to the Publishing Officer.


Within limits of delegated authority, the Desktop Publishing Assistant will be responsible for the following duties:

- Plans, organizes, coordinates and monitors the production of documents and publications intended for multi-channel publishing and storage on the optical disk database.
- Assigns and routes work to members of the Group so as to ensure efficient and timely processing of all published material, distributing tasks on an equitable basis.
- Tracks progress using the publishing system.- Oversees production of documents and publications across shifts and assures continuity and consistency in processes.
- Handles resources and workload and controls flow of work in and out of the group.
- Performs desktop publishing tasks, administrative work and maintenance of the electronic publishing system as needed.
-Identifies and retrieves documents from the United Nations Official Document System (ODS) and the electronic publishing system database as reference material or for re-purposing, and ensures compliance to the UN Editorial Manual, terminology, style and typographic standards in the preparation of documents and publications.
- Provides training, guidance and support to all staff.
- Performs supervisory functions in the absence of the Supervisor.
- Rotates in day and night shifts, as well as weekends on-call duties, as needed.
- Depending on the needs of the service, availability for overtime is expected.
- Performs other related tasks whenever needed.


- Knowledge of Microsoft Office Suite (Word, Excel and Power Point), Internet, desktop publishing and graphic software (Adobe Creative Suite, i.e. InDesign, Photoshop, Illustrator, Acrobat, Dreamweaver). Knowledge of Multi-channel publishing (print, web, mobile, tablet, and e-reader devices) .
-Ability to handle multiple design projects simultaneously.
-Knowledge of standard industry production, printing and digital publishing processes and procedures.
-Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
- Takes an interest in new ideas and new ways of doing things-Is not bound by current thinking or traditional approaches.


High school diploma or equivalent. Formal training/certification in desktop publishing, graphic art, design, multimedia or related field is desirable.

Work Experience

At minimum of seven years of experience in desktop publishing or graphic design is required. Experience in proofreading, multi-channel publishing and database publishing management software workflow is desirable. Experience the publication practices of the United Nations or a similar organization is desirable.


English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English and Spanish is required.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This temporary job opening is available for an initial period of 7 months from 1 July 2019 to 31 January 2020, with a possibility of extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


This vacancy is archived.

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