• Title of the consultancy : Facilitation of Staff Retreat - Emotional Intelligence (EI) and Emotional Quotient (EQ) focussed retreat • Type of contract : Individual Consultant (Facilitator) • Work period : Period from 7th November to 6th December 2019. Number of days actually worked to be proposed by the Consultant in the Offer. • Place of duty : Ampefy, Madagascar and remotely / general working location • Opening date : 07 October 2019 • Closing date : 16 October 2019
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.
For every child, hope
UNICEF Madagascar Country Office (CO) is at a reflection phase where the current Country Programme Document (CPD) is ending and the new one under preparation. Moreover, an evaluation of the past CPD is being carried out to give a clear picture of where the CO is in relation to the objectives that have been set, in relation to how the results have been attainted and how the staff has contributed to these results. The findings of this evaluation, with the preparation of the new CPD will have implications with the staff capacity to face and adapt to change and respond effectively whether it is fit for purpose.
The Country Management Team (CMT) is committed to a range of Management Excellence initiatives including nurturing and caring for staff. There is recognition that as leaders focus on their leadership and management style, they also need to strengthen the staff’s self-awareness and ability to care for themselves. As such, the entire UNICEF Madagascar team will be meeting in Ampefy, Madagascar for a staff retreat between 20 – 22 November 2019. The main focus of this retreat will be Emotional intelligence (EI) to give space to the staff to develop self-awareness and self-management and position themselves in a period of organizational change. The team requires the services of a retreat facilitator who will work alongside an EI/EQ Expert. The Facilitator will closely confer and be provided information by the EI/EQ Expert, UNICEF HR Unit and Local Staff Association Chair, to help for the retreat preparation and roll-out.
The Facilitator, under the supervision of the HR Specialist, will provide support for all interventions and reporting needs to the EI/EQ Expert.
The facilitator will liaise with the EI/EQ expert prior to the staff retreat to be well prepared to facilitate the sessions. It is expected that the facilitator be fluent in Malagasy and French languages to professionally coordinate the two (02) day staff retreat.
How can you make a difference?
Scope of work 1) Goals and Objectives UNICEF Madagascar Office is seeking to engage a Facilitator, for the Staff Retreat, with proven experience in coordinating leadership skill or capacity development events, to support an EQ profiling of senior supervisors and one day and half intervention on EI for all staff. The main purpose of the coordination is to work on emotional intelligence of all staff, and an Emotional Quotient assessment for the extended CMT members; to increase their self-awareness and self-management and help them cope with the changes in the organization to enable them to thrive in times of organizational transformation. The consultant will work with the EQ/EI Expert to efficiently coordinate the sessions, aimed at increasing EQ and EI and the understanding of the importance of managing change.
2) Activities and Tasks Under the supervision of the HR Specialist, the Facilitator will:
• Before the retreat, work with the Staff retreat EQ/EI Expert to prepare the agenda and materials, and a coordination strategy for the sessions. Meet with the HR Specialist, and Local Staff Association Chair to ensure alignment of the proposed coordination of sessions with the needs of the group; • Preparation of EI/EQ workshop facilitation and coordination with EQ/EI Expert; • Prepare daily reports on observations of group sessions to be shared with the EQ/EI Expert and the HR Specialist, in French; • Prepare and present a final observations report summarizing the staff retreat sessions to be shared with the EQ/EI Expert and the HR Specialist, in French.
It is important that the EI/EQ Expert and the Retreat Facilitator work in harmony. This should result in well-prepared and well-coordinated interventions as outlined above. Also, the final report (in French) is to be a joint reporting effort of the EI/EQ Expert and the Retreat Facilitator.
3) Working relationships The Facilitator will work in collaboration with the Staff retreat EQ/EI Expert, and under the supervision of the HR Specialist.
Methodology, key expected Deliverables and Payment Schedule
Deliverable #1: Based on the discussions with the HR Specialist, Local Staff Association Chair and EQ inventory, provide support to the EQ/EI Expert in designing the EI sessions delivery strategy, content and delivery of the 1.5-day intervention and prepare an agenda that reflects the proposed structure. Where: Antananarivo / Remotely Deadline: 7 Nov 2019
Deliverable#2: Preparation of EI/EQ workshop facilitation and coordination with EQ/EI Expert Where: Antananarivo / Remotely Deadline: 20 Nov 2019
Deliverable#3: Facilitation of retreat in Ampefy Where: Ampefy Deadline: 20-22 Nov 2019
Deliverable#4: Prepare daily reports on observations of group sessions to be shared with the EQ/EI Expert and the HR Specialist, in French Where: Ampefy Deadline: During staff retreat (daily)
Deliverable#5: Prepare and present a final observations report summarizing the staff retreat sessions to be shared with the EQ/I Expert and the HR Specialist Where: Antananarivo / Remotely Deadline: 28 Nov 2019
Deliverable#6: Provide any necessary additional elements for the preparation and submission of the Final report submission (in French) by the EQ/EI Expert Where: Antananarivo / Remotely Deadline: 6 Dec 2019
The consultant must provide a schedule of work including tasks and deliverables according to the deadlines mentioned in the previous table.
Payment terms and conditions: Total after acceptance by the HR Specialist of final report in French. Payment effective maximum 30 days after receipt of invoice. As per UNICEF DFAM policy, payment is made against approved deliverables. The consultancy will be governed by and subject to UNICEF’s General Terms and Conditions for individual contracts.
Working conditions The workshop preparation and report preparation are to be done remotely from the consultant’s normal working location. The workshop will take place at the Eucalyptus Hotel in Ampefy on 20-22 November 2019. Travel from the Expert’s general work location to Ampefy and accommodation will be reimbursed as per UNICEF policy at the most economical rate. To qualify as an advocate for every child you will have… The consultant must meet the following requirements: • Degree in social sciences, Human Resources Management, Business Administration, Industrial psychology or relevant areas. • Minimum 5 years of proven experience in coordination of staff retreats of similar events and teambuilding activities. • Knowledge of Emotional Intelligence • Knowledge of Emotional Quotient • Full proficiency in Malagasy and French • Confirmed report writing capacity in French • Previous experience working with non-profit organizations and UN agencies is an asset. For every Child, you demonstrate… UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf How to apply ? Interested candidates are requested to apply only online via the link https://www.unicef.org/about/employ/?job=526826 by 16 October 2019 and attach: • A short CV (no more than 4 pages); • A financial offer showing all-inclusive fees including consultancy fees, lump sum travel and subsistence costs as applicable; in the evaluation of the financial proposal, UNICEF will consider its own internal policies and rules, as well as UNICEF best interest; • Copies of relevant diplomas/certificates; • References related to similar consultancies.
Applications submitted without one of the above items or after the deadline will not be considered. For additional information, contact email@example.com. Remarks : Only shortlisted candidates will be contacted and will participate in the next step of the selection process. UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.