Coastal Project Specialist

  • Added Date: Thursday, 14 March 2019
  • Deadline Date: Thursday, 28 March 2019

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The Government of Sierra Leone through the Environmental Protection Agency has received funding from the Global Environmental Facility (GEF) and the United Nations Development Programme (UNDP) to implement the project titled: Adapting to climate Change induced coastal risks Management in Sierra Leone. This project will be implemented along the coastal zone, in six different pilot sites (Conakry Dee, Lakka, Hamilton, Tombo, Shenge and Turtle Island). The objective of this project is designed to “Strengthen the ability of coastal communities to systematically manage climate change risks and impacts on physical infrastructure and economic livelihoods”. The project focuses on five of the national priorities presented in Sierra Leone’s National Adaptation Programme of Action (NAPA) submitted to the United Nations Framework Convention on Climate Change (UNFCCC), namely priorities interventions nº 2, 4, 14, 16 and 17.
The coastal zone of Sierra Leone is highly vulnerable to the increased frequency and severity of coastal erosion, flooding and storm surges which severely impact social wellbeing (health), livelihood security (and water resources) and major economic sectors such as fishing, tourism, water resources and agriculture. Coastal communities are already experiencing considerable repercussions of these impacts, notably on their livelihoods with reduced fishing productivity, ecosystem degradation and low farming outputs. The limited accessibility of climate-related data limits the ability of decision-makers to make informed planning and policy decisions for the coast (in particular marine and sea parameters databases such as wave height, wave period, wind speed and direction), and to take any clear strategic actions to remedy these negative effects. This inadequate lack of knowledge is contributing towards undermining social and economic development, particularly under a changing climate.
The project intervention is articulated around three components:
•    Component 1: Generating sound scientific knowledge and access to information;
•    Component 2: Climate information internalized into coastal development policy and plans;
•    Component 3: Awareness and alternative, innovative activities to support adaptation in the coastal zone.
The project, through its three outcomes, will help the Government of Sierra Leone (GoSL) to become more climate resilient while contributing towards achieving the Sustainable Development Goals (SDGs). The activities under Outcome 1 focus on enhancing the availability of high-quality climate risk information that is critical for development decision-making in the coastal zone. Under Outcome 2, a series of appropriate protection measures shall be designed along with supporting policy/legal tools and integrated coordination mechanisms to improve or support the implementation of policy to help deal with current and long-term coastal challenges; Finally, Outcome 3 will promote public awareness and promote climate resilient alternatives to sand mining for better adhesion of policy makers and communities on adaptation. The introduction of innovative and resilient livelihood options to address the issue of sand mining along the coast of Sierra Leone shall provide a sustainable and economically viable solution that may be embraced by the GoSL and the construction sector. This project will be implemented by UNDP in collaboration with the Environmental Protection Agency (EPA SL), the Ministry of Fisheries and Marine Resources (MFMR) and the Institute of Marine Biology and Oceanography (IMBO) and the National Tourist Board (NTB).

The project manager will be responsible to providing strategic leadership and technical directions to the management of Global Environment Facilities (GEF) funded project that seeks to address climate change risks and impacts on coastal communities in Sierra Leone. He/She will provide direct supervision to four key implementing partners of Government Ministries and Agencies ensuring achievement of project deliverables following adherence to donor and UNDP standards. He/she will be responsible for developing annual work plans with budget, provide technical guidance consultants and sub-consultants.  He/She will be responsible for the day-to-day administration of the project and preparing technical reports for the attention of UNDP and donor, including the supervision of key implementing partners, meeting government and donor obligations.  Continually monitor the performance of implementing partners against the overall progress of project outcomes. The Project Manager will be nationally recruited, based on an open competitive process. He/she will be directly supervised by the Team Leader-Sustainable Growth.

 Summary of Key Functions:

• Provide strategic leadership and technical directions to the Coastal Risks Management project
•  Provide technical oversight to project management including M & E, reporting and quality assurance to the project
• Ensure effective coordination and building synergies among project partners and other partners engaged in coastal adaptation measures

1. Provide strategic leadership and technical directions to the Coastal Risks Management project:
• Oversee the appropriate use of project funds as well as the consistent application of UNDP and donor rules and regulations.
• Provide technical guidance in strategic planning, implementation, knowledge management, and research on impact of the project in targeted communities
• Manage requests for the provision of effective financial resources by UNDP
• Develop, with the assistance of the Administrative and Finance Officer, the project budgets and Annual Workplans (AWP) and monitor budget implementation and accounting system to ensure accuracy and reliability of project expenditure
•  Mobilize personnel, goods and services, training and micro-capital grants to initiative activities, including drafting terms of reference and work specifications, and overseeing all contractors’ work;
• Develop innovative improvements to enhance performance of the project and Identify bottlenecks and develop solutions;
• Promote skills development of project staff through coaching and mentoring
• Facilitate training activities supported by the Project;
• Ensure the mid-term review (MTR) and Terminal Evaluation (TE) process is undertaken as per the UNDP guidance, and submit the final MTR report;
• Ensure the timely and effective implementation of all components of the project;

• Manage and monitor the project risks initially identified and submit new risks to UNDP for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
• Identification and synthesis of best practices and lessons learned directly linked to the project;
• Ensure that the Project systematically builds capacities of stakeholders through introduction of innovation and best practices, access to knowledge and expertise and promote their application to project implementation;
• Initiate and ensure effective operational closure of the project

2. Provide technical oversight to project management including M & E, reporting and quality assurance to the project
• Lead in the preparation of Terms of Reference for consultants and sub-contractors, preparation of Inception Report, prepare and revise combined Project Implementation Review/Annual Project Report (PIR/APR), Technical reports, Quarterly Operational Reports (QOR) to the GEF, quarterly financial reports, and other reports as may be required by UNDP, GEF, and the government and ensure the timely delivery of these reports.
• Manage budget re-phasing exercises, closure of projects through review in Atlas
• Effective application of RBM tools, establishment of management targets, and monitoring achievement of results
• Establish financial and substantive monitoring and evaluation of the project, identification of operational and financial problems and development of solutions.
• Preparation of management response to the DIM project.
• Follow up on audit recommendations of the project and provide timely report
• Manage and monitor the project risks initially identified and submit new risks to UNDP for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log
• Provide technical directions and guidance to the Project Management Unit (PMU)
• Identification and synthesis of best practices and lessons learned directly linked to the project;
• Establish performance objectives and standards and ensure timely and appropriate feedback, guidance and support to ensure optimum performance of the project

3. Ensure effective coordination and building synergies among project partners and other partners engaged in coastal adaptation measures:
•    Nurturing of established partnerships in the area of environment, climate change and resilience in particular work with GEF and other green funding partners
•    Coordinate the work of all project staff, consultants and sub-contractors ensuring adherence to quality control in project management
•    Support the development of policies and institutions that will address climate change risks and collaborate with the Government counterparts for strategic partnership
•    Liaise with UNDP, relevant government agencies, and all project partners etc, including donor organizations and NGO partners for effective coordination of all project activities;
•    Promote teamwork, information sharing and collaboration within the Project Team and between the Project Team and the Government partners and UNDP;
•    Coordinate the recruitment and selection of project personnel;
•    Identification of areas among other partners for synergies and support on interventions within the thematic/sectoral areas assigned.

• Plan the activities of the project and monitor progress against the project results framework and the approved annual workplan;
• Monitor events as determined in the project monitoring schedule plan/timetable, and update the plan as required;
• Carry regular, announced and unannounced inspections of all sites and the activities of the project site management units;
• Perform any other related duties as may be required by the Team Lead-Sustainable Growth

Impact of Key Results
The results of the work of the project manager will contributes to project effectiveness and strengthen UNDP rule to effectively support national capacity and institutional capacity development on availability of high-quality climate risk and Sea Level Rise (meteorological and oceanographic) information critical for decision-making within the coastal zone. This will also contribute to the vulnerability reduction of both coastal communities and ecosystems and ensure sound policy and implementation of coastal adaptation plan. The project manager will ensure UNDP/GEF visibility especially on the coordinated role of government counterparts on climate change risks.




1• Leadership Competences: Level 5- Plans and acts transparently, actively works to removes barriers.
• Creates awareness of substantive opportunities and risks among others
• Navigates complex circumstances thoughtfully and is solution-minded

2. Innovation Competencies: Level 5- Creates new and relevant ideas and leads others to implement them
•    Integrates diverse contributions to formulate coherent approaches
•    Aligns innovation to service delivery components       

3. Communication: Level 5-Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
•    Empathizes with client perspectives and needs and communicates messages with the clients’ experiences in mind
•    Creates opportunities for developing new client relationships

4. Delivery: Level 5-Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
•  Expands capacity of team to deliver on time, on target, and within organizational standards
•  Ensures high quality of work in terms of both substantive depth and adaptive relevance to client needs

• Accepts responsibility for implementation / team deliverables / client satisfaction consistent with organizational standards
• Exhibits thorough organizational awareness of UNDP’s approach to client service delivery and integrity and accountability

5. People Management: Level 5-Models high professional standards and motivates excellence in others
•  Addresses conflicts in a timely, sensitive manner; escalates to leadership when appropriate
•  Recognizes members of the team for their efforts and successes
•  Optimizes individual and team abilities


1.    Building Strategic Partnerships: Level 5
• Ability to maintain and establish networks of contacts for general information sharing and to remain up to date on partnership related issues

2.    Results-based programme development and management: Level 5
• Ability to contribute into results through primary research and analysis

3.    Advocacy/Advancing a policy-oriented agenda: Level 5
• Ability to identified and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

4.    Innovation and Marketing New Approaches: Level 5-
•  Can generate new ideas and processes and is able to analyze and selects materials for strengthening strategic alliances with partners and stakeholders

5.    Climate Change (General): Level 5     
• Knowledge of climate change Including climate change international regime) and ability to apply to strategic and/or practical situations


• Advance University degree (Masters or equivalent) in Environment, Natural Resource Management, Climate Change, Development studies or in any other related field of study

•  Minimum 7 years of work experience in programme management/design/evaluation;
•  Experience in climate change adaptation programs
•  Knowledge in coastal adaptations programs in Africa;
• Prior experience in working with the United Nations, particularly UNDP is desirable but not a requirement  
• Experience in the management of GEF projects is a strong advantage;
• Experience in development work, community relations and partnership building
• Fluency in written and spoken English and excellent writing skills

Language Requirements
Fluency in written and sopken english


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Contract Duration: One Year (Renewable)

This vacancy is archived.

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