Chief (Policy & Op Support)

  • Added Date: Friday, 12 April 2019
  • Deadline Date: Friday, 26 April 2019

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UNDP’s Regional Bureau for Europe and Central Asia CIS (RBEC), established in 1992, supports and oversees the work of UNDP in 19 countries and territories of Central and Eastern Europe, the Caucasus and Central Asia. The Bureau’s head office is in New York with its regional presence in Turkey where it manages UNDP’s Istanbul Regional Hub, which provides programmatic and operational guidance and support to its constituent field offices as well as administers various regional and sub-regional programmes.

The Policy and Operations Support Unit is located in New York and supports the Bureau Director and its entire Management Team in overseeing the Bureau’s performance. It provides vital inputs in the Bureau management’s policy and operational decisions as well as, among others, works with country offices to support them in planning and implementing their organizational targets. The unit closely engages with all RBEC units as well as various organizational units in UNDP to ensure a coherent support is provided to country offices.  

The POSU is headed by Chief, who is responsible for managing the team currently consisting  of Chief, Operations Specialist, Administrative, and ICT Associates and delivering results described above.

Key Functions

  • Provide policy advice and bureau inputs on corporate policy issues and initiatives as well as strategic management priorities, including those linked to corporate change processes;
  • Ensure timely and effective oversight of bureau operations, including financial resources, IT management and administrative functions; 
  • Manage internal and external relations in support of the Bureau’s activities;
  • Management of the Policy and Operations Support Unit and staff supervision.

 

1) Provide policy advice and bureau inputs on corporate policy issues and initiatives as well as strategic management priorities, including those linked to corporate change processes:

  • Coordinate and prepare policy notes on strategic and management issues, reflecting the bureau’s position and as input to corporate policy discussions, and advise on emerging corporate strategic opportunities and/or challenges;
  • Analyze, present and coordinate reporting of RBEC’s progress on corporate change initiatives, including those relating to structural adaptation, new business models and sustainability.
  • Provide substantive advice and inputs on corporate priorities, discussed in fora such as the Executive Board, Executive Group and Organizational Performance Group, drawing on inputs from the Regional Service Centre and other RBEC offices as appropriate;
  • Engage in consultation with central bureaus and relevant HQ units to follow up on specific corporate issues;
  • Analyze and anticipate potential for risks in directives and procedures and proposes action to protect the Bureau and related resources from such risks.

 

2) Ensure timely and effective support to and oversight of bureau operations, including financial resources, IT management and administrative functions

  • Coordinate the use of RBEC and corporate systems for systematic monitoring of RBEC performance on various corporate performance indicators, to ensure maximum efficiency and effectiveness, as well as financial sustainability. This includes support for the organization of and follow-up to the Strategy Note and CO scan exercises, as well as other ad hoc reviews as appropriate.
  • Support the Deputy Regional Director in managing RBEC budgets and ensure strategic resources management, including planning and allocation of management as well as programme funds. Work closely with geographical divisions for monitoring use of programme and institutional financial resources and delivery;
  • Monitor bureau performance with regard to evaluations and audits, and ensure timely and satisfactory results in this respect, following up to ensure that lessons learned are systematically collected and included in improvements to the Bureau’s practices and approaches;
  • Ensure that RBEC complies with requirements for effective management and certifications of assets and other equipment;
  • Coordinate ICT management, including maintenance of the RBEC intranet, and effective implementation of corporate IT initiatives at RBEC HQ, Regional Hub and CO levels;
  • Support the planning and organization of key regional meetings, including the RR meeting, DRR meeting and OM meeting.

 

 3) Liaison with internal and external units in support of the Bureau’s activities.

  • Coordinate RBEC work-planning, including inputs into the corporate Annual Business Plan (working closely with ExO, monitoring of IWPs of all RBEC units, and coordinated preparation of RBEC HQ unit level work-plans;
  • Support RBEC management as appropriate, with analysis of resource mobilization opportunities and initiatives;
  • Support RBEC Divisions and COs resolve specific programme and project management as well as operational initiatives and challenges through systematic follow-up with relevant central bureaus and units, including: ExO; BMS (e.g., ACP; Legal Agreements for resources; MCT; OFRM; Legal), OAI, Evaluation Office, and OSG.  
  • Partnerships: Advise RBEC offices on the development of regional agreements (including MOUs), working closely with the Bureau for External Relations and Advocacy (BERA) and as a member of the Partnerships Review Group.
  • Ensure systematic monitoring / analysis of the Executive Board agenda, preparing briefs as required, coordinating RBEC outreach to EB members and other Permanent Missions from the region on key items, and ensuring coverage of EB discussions.
  • Ensure up-to-date roster of RBEC focal points for coverage of thematic and corporate functioning.

 

4) Management of the Policy and Operations Support Unit and staff supervision

  • Develop annual Unit work plan and organize work of individual staff to achieve objectives;
  • Supervise unit staff to ensure effective delivery of “one stop shop” services to Headquarter units and country offices;
  • Manage staff performance and provide effective feedback and performance review according to UNDP policies and guidelines.

 

 

Development and Operational Effectiveness:

Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration.

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Business Operationalization:

Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change.

 

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Strategic Planning:

 

Ability to make decisions that align with strategy, vision, and mission. Ability to lead formulation and monitoring of management projects.

 

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Client Orientation:

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback. Demonstrates openness to change and ability to manage complexities. 

 

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Knowledge Management and Learning:

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example. 

 

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Negotiation:

Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue.

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Risk Management: 

Ability to identify and prioritize risks, and organize action around mitigating them.

 

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

 

Education:

Advanced university degree in Organizational Development, Management, Economics, Business Administration or other related social sciences.

 

Experience:

10 years of experience in leadership positions within recognized development structures or organizations, including field-based experience. Excellent knowledge of all functional areas of Operations and relevant experience are required. Proven track record of achievement in developing local capacity for change.  Experience in leading/managing change management processes would be an asset. 

 

Language Requirements:

Excellent oral and written communication skills in English. Knowledge of Russian is an asset. 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension

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