Budget & Programming Assistant - SC5 (68561)

  • Added Date: Thursday, 26 October 2017
  • Deadline Date: Thursday, 31 October 2019

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POSTING DATES

Starting Date: 18/10/2017

Closing Date: 31/10/2017

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

ORGANIZATIONAL CONTEXT

WFP’s greatest strength is its 14,000 dedicated people working tirelessly around the world to reduce hunger, often under difficult conditions where security threats and risks to personal safety are considerable. The global context in which WFP operates is rapidly changing which means the need for effective people management is becoming more important than ever before. In this context, WFP launched its People Strategy in November 2014. It articulates key strategic focus to build an engaged workforce, with the right skills, in the right roles enabling WFP to continue fulfilling its humanitarian response role while simultaneously building its capabilities to address the long-term goals of Zero Hunger.

BACKGROUND

WFP has recently launched an Interim Country Strategic Plan (iCSP, 07.2017 to 12.2018), recognizing the sustained nature of challenges in Sudan and responds with transitioning WFP’s portfolio towards life-changing interventions while maintaining life-saving activities and a strong emergency response capacity. A reduction of humanitarian needs through facilitation of self-reliance and increased attention towards addressing the root causes of malnutrition and the sustainability of food systems aim to make a significant contribution towards the achievement of SDG 2 in Sudan. WFP Sudan will furthermore develop a CSP from end 2017 to be made effective from 2019 to 2023.

In the execution of the iCSP/CSP, the corresponding financial framework and business processes have undergone major changes, necessitating a dedicated budget team within the programme unit to support the Sudan country office’s budgetary needs.

Reporting Line

The staff will be under the overall supervision of the budget officer, and direct supervision of the national programme budget officer.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Assist Programme unit in compiling budgetary requirements for the capacity strengthening segment of the budget.
  • Serve as alternate focal point for the cash based transfers segment of the budget as needed.
  • Follow and use some degree of interpretation of standard guidelines issued by budget officer and senior national budget assistant.
  • Assist relevant focal point on cross-checking with AOs and programme subunits to ensure that all plan submissions have been enacted on time.
  • Assist focal point by performing basic analysis on highlighting duplications and missing elements on budget plans, and identify simple discrepancies in statistics and data and report to senior staff.
  • Track programme expenditures against each line item.
  • Compile budget expenditures on a bi-weekly basis for further analysis by relevant focal points.
  • Track expenditures against plan on an ad-hoc basis with relevant units should any discrepancies arise, as identified by the units.
  • File records in a timely manner and transport all related documents to the relevant units.
  • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
  • Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A first university degree in International Affairs, Economics, Statistics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance are desirable.

Experience: At least 4 years of progressively responsible experience, of which at least two years in handling budget planning and expenditures tracking.

Language: Fluency (level C) in English language and Arabic.

OTHER SPECIFIC JOB REQUIREMENTS

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Internal Controls & Compliance

Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting

Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Performance Management

Displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.

Supply Chain and Operations Knowledge

Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

TERMS AND CONDITIONS

This vacancy is open to qualified Sudanese Nationals Only.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and
professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.

APPLICATION SUBMISSION

Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and agree on legal statement prior to submitting the application.

External applicants - Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings

Internal Applicants - Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.lms.wfp.org

Applicants may apply using LinkedIn profile (if available).
Quailfied female applicants are strongly encouraged to apply.

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