- Planning, monitoring, and evaluation;
- Budgeting, financial reporting and resource mobilisation;
- Gender mainstreaming;
- Knowledge sharing and development contribution.
- Ensures an adequate system of planning, monitoring and evaluation is operational;
- Analyse and synthesize reports and information, identify common trends, opportunities and challenges;
- Set up an effective process of developing annual global and country workplans, strengthen the capacity of national teams with annual and multi-year planning, and coordinate the process to develop global and national plans in close cooperation with the Global Project Manager (PM);
- Assist with the development and analysis of implementation materials, including project documents, guidance materials, templates, technical reports, etc. as required;
- Coordinate the organization of meetings by the Project Board and advisory Group, and support with documentation and analytical briefings as needed;
- Monitoring and ensuring compliance with UNDP-specific rules, regulations and processes in managing financial resources, monitoring and evaluation, travel arrangements, procurement, etc., as well as, donor requirements and audit recommendations;
- Work with the Monitoring and Evaluation Expert to update the BIOFIN M&E plan, the global resources framework, national results frameworks, and ensure an effective system of data collection for primary indicators is in place;
- Organise mid-term and final evaluations as required, develop terms of reference and develop mission schedules, in liaison with the UNDP-GEF Results Based Management Team;
- Regular training of global and national team members on planning, monitoring, and evaluation based on capacity and needs assessments;
- Provide sound support to the PM & Global Team in risk analysis and management, quality assurance reports, Social and Environmental Safeguards, and other relevant requirements.
- Ensures an adequate system of budgeting, financial management, and resource mobilization is in place, being compliant with requirements of UNDP and all donors;
- Undertake budget revisions bi-annually and when needs arise, integrating available budgets from all BIOFIN donors, taking into account available co-financing;
- Liaise with the UNDP Funding Window Management and ensure all financial and narrative reporting requirements are being fulfilled;
- Maintain document control procedures and a document filing system, including for supporting documentation for financial reviews, continuously integrating relevant new information/data;
- Support the recruitment of personnel ensuring compliance with the applicable UNDP rules & regulations;
- Gather analysis of ODA trends, resource mobilisations, and provide briefs and donor profiles to the BIOFIN Project Manager, and liaise with donor partners;
- Develop draft agreements for donor contributions, ensure formal clearance with the legal advisor and UNDP-GEF Senior Management and ensure full compliance with POPP;
- Support with the organisation of major events and other activities, such as Global Conferences, regional workshops, side vents and meetings with partners;
- Serve as point of contact on administrative and operational issues between BIOFIN Management Team (MT) and UNDP – GEF team in New York on planning, HR, and finance, other support staff, UNDP country offices, and national implementation teams in 35 countries;
- Advise on contracting modalities such as Responsible Party Agreements (and similar other agreements), and act as a resource person on UNDP’s eligible and emerging financing modalities. Clear draft agreements submitted by country teams and prepare draft LOAs for global activities for review by the Global BIOFIN Manager;
- Backstopping of other team members as necessary;
- Supervising support staff and consultants working on finance, budgeting and contracting.
- Act as the global focal point on gender for the project;
- Ensure the promotion and regular monitoring of gender mainstreaming in all operations and activities of BIOFIN at the global and national level;
- Oversee the implementation of a specific gender plan for BIOFIN;
- Manage and facilitate the BIOFIN Gender Community of Practice, aiming for active engagement by country teams;
- Develop specific guidance materials and knowledge products that facilitate the application of gender thinking into operations and activities;
- Train members of global and national BIOFIN teams on all aspects related to gender mainstreaming;
- Monitor trends and developments and identify opportunities for partnerships.
- Organization of presentations and trainings for the projects staff and consultants at global and national level;
- Develop country stories for the BIOFIN website and thematic knowledge products on an as-needs basis;
- Lead sessions at global and regional BIOFIN meetings related to gender, community-based approaches, and working with indigenous groups;
- Prepare sound contributions to UNDP’s knowledge networks and communities of practice.
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done while exercising good judgement.
- Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.
- Ability to organize and plan events.
- Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
- Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
- The ability to acquire goods, services or works from an outside external source.
- Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
- Ability to capture, develop, share and effectively use information and knowledge.
- Master’s Degree or equivalent in Project management, Finance, Economics, Business Administration, Development Studies, Environment or a related field is required;
- Certified training on Prince 2, results-based management or gender certification would be an advantage.
- Minimum of 2 years’ experience in providing management support to project/programme implementation and oversight;
- Proven track record in coordination and programme implementation, planning and monitoring;
- Prior experience with multi-county/multi-donor programmes is required;
- Working experience in an international organization and with developing countries is an advantage, as is knowledge of UNDP policies, procedures and practices;
- Experience delivering presentations and training sessions;
- Demonstrated experience in gender mainstreaming of development programming;
- Full computer literacy including advanced knowledge of word-processing, spreadsheet, and web-based management systems
- Experience with web-based ERP/management systems (preferably PeopleSoft i.e. ATLAS) is an advantage.
- Excellent knowledge of the English language, with exceptional writing, presentation and communication skills;
- Fluency in Spanish is an asset.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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Contract Duration: 1 Year with possibility for extension