The Office of Financial Resources Management (OFRM), Bureau of Management, supports the United Nations Development Programme (UNDP) in the promotion of its sustainable human development agenda. It achieves this by developing and making fully operational a dynamic and harmonized integrated resource management framework based on comprehensive analysis that enhances UNDP’s financial and administrative performance, as well as facilitates UN reform and coherence. To these ends, the framework addresses strategically critical financial resource planning and management issues, including results based budgeting; the integration of the Programming Arrangements and the Institutional Budget within the context of the integrated budget from 2014 onwards; enhanced cost classification and cost recovery; capital budgeting; adherence to IPSAS; foreign exchange and investment activities; corporate reporting of organizational assets; performance management tools and initiatives; and support to UN harmonization.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising:
- Formulation and implementation of corporate financial and administrative strategies, policies and procedures;
- Formulation, alignment, documentation and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan;
- Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation;
- Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports;
- Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board.
- Providing corporate reporting guidance to ensure that fixed assets are adequately recorded in all locations.
- Coordinating communications;
- Facilitating responses to requests for information from the UN Board of Auditors and UNDP offices;
- Facilitating coordination of external audit visits to HQ, Regional and Country Offices;
- Where requested, providing audit related advice to COs and HQ units undergoing audits;
- Identifying and monitoring UNDP’s Top 10 Audit priorities, and preparing periodic progress reports for the CFO and other UNDP senior management;
- Reviewing external audit management letters and reports and advising OFRM Senior Management on any factual or technical inaccuracies;
- Coordinating UNDP’s management responses to external audit observations and recommendations, including preparing periodic aged status updates for the CFO on implementation of recommendations;
- Reviewing external audit management letters and reports to identify recurring financial management issues and how they impact financial risk; and recommend systemic solutions and risk mitigation actions;
- Critically analyzing and providing substantive advice on addressing systemic issues underlying recurring audit findings reported by the UNBOA, including Internal Control Framework and policy and procedures changes that may be required; and
- Prepare quarterly analysis and reports on recurring external audit issues pertaining to financial management for review and discussion with OFRM management and the relevant OFRM business process owner, with a view to implementing corrective actions.
- Coordinating communications;
- Facilitating responses to requests for information;
- Facilitating OFRM’s coordination of OAI reviews of OFRM activities;
- Coordinating OFRM’s management responses to internal audit observations and recommendations;
- Reviewing internal audit reports to identify recurring financial management issues and how they impact financial risk; and recommend systemic solutions and risk mitigation actions;
- Critically analyzing and providing substantive advice on addressing systemic issues underlying recurring audit findings reported by OAI, including Internal Control Framework and policy and procedures changes that may be required; and
- Prepare quarterly analysis and reports on recurring audit internal issues pertaining to financial management for review and discussion with OFRM management and the relevant OFRM business process owner, with a view to implementing corrective actions; and
- Preparing periodic aged status updates on implementation of OAI recommendations.
- Working closely with the Office of Financial Resources Management as well as other stakeholders, contributes to the development and continuous improvement of a holistic risk-based financial monitoring framework.
- Root cause analysis and resolution: Based on the results of OFRM’s financial monitoring activities, as well as the results of internal and external audits, recommends cost effective solutions to address systemic or recurring issues that could impact financial performance, including changes to policies, processes, procedures and/or systems.
- Participate in other strategic initiatives within the Office of Financial Resources Management.
Impact of Results
Lack of relevant knowledge, cohesive responses, quality and timeliness of communications and follow up actions is likely to affect UNDP’s proactive identification and mitigation of recurring audit issues and their impact on financial risk, as well as the reputation of OFRM in its relations with other units/offices, and UNDP in its relations with the UNBOA, Executive Board, AAC, JIU and others.
- Demonstrates integrity by modelling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Displays individual competencies and acts effectively as a team player
- Promotes team spirit to achieve the objectives of UNDP
- Strong analytical ability and system thinking
- Sound judgment and risk-based outlook
- Capacity to work under pressure both as part of a team and individually
- Strong organizational skills with proven ability to meet deadlines
- Focus on impact and results
- Positive response to feedback; ability to apply lessons learnt from experiences while understanding uniqueness of challenges
- Proactively sets and rises to challenging goals for self and others
- Demonstrates integrity and probity with an ability to work with the utmost discretion in handling sensitive and confidential matters
- Excellent oral and written communications skills; speaks clearly and credibly
- Capacity to contact and interact openly, honestly, and professionally
- Consistently approaches work with energy and a positive, constructive attitude
- Works well in high pressure environment and able to maintain energy and resilience
- Ability to establish harmonious and effective working relationships, both within and outside the organization
- Ability to deal with differing and/or partisan views in advocating policy changes
- Able to work across OFRM units and across UNDP units
- Demonstrates integrity and probity with an ability to work with utmost discretion in handling sensitive and confidential matters
- Solid knowledge in financial resources management, contract, asset and procurement, information and communication technology, general administration
- Good knowledge of, and work exposure to UNDP’s goals, corporate policies and country offices programmes, operations, challenges and reporting
- Knowledge of UNDP Accountability Framework, Financial Risk Management, Internal Controls Framework and UN/UNDP audit practices will be an asset
- Demonstrated understanding of organizational behavior concepts and practices in a large complex organization
- A professional accounting qualification from an internationally recognized institute of accountancy and/or an Advanced (Master’s) University Degree in Business Administration or Finance/Accounting.
- Those with professional accounting qualification certificate from an internationally recognized institute of accountancy will have a distinct advantage.
- Extensive working experience and/or knowledge (at least7 years) in audit (internal and external), business analysis, oversight roles, analytics software and risk management, internal to UNDP/UN system or in an international audit firm or large multinational organization required.
- Detailed knowledge and experience complying with IFRS or IPSAS
- Working knowledge of large ERP systems
- Prior experience as an Audit Coordinator in the UN System or experience in an international audit firm is a distinct advantage
- Experience in a Country Office in UNDP or in the UN System, as an international or national personnel, is an advantage
- Proficiency in English; working knowledge of another UN language is an advantage, particularly Spanish or French.
Important information for US Permanent Residents ('Green Card' holders)
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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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Contract Duration: 1 Year with possibility for extension