Associate Portfolio Management Officer

  • Added Date: Thursday, 12 October 2017
  • Deadline Date: Thursday, 19 October 2017

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IMPORTANT INFORMATION: This vacancy is a local staff position with local remuneration package. It is open only to nationals and residents of Bangladesh.

Job Purpose

To assist Bangladesh Resident Mission (BRM) in project administration, portfolio management, capacity development, publication of knowledge products, and recordkeeping.

Expected Outcomes

Project Management

Supports project administration for sectors which are understaffed, involve complex project design, or cover wide geographic areas; including identification and execution of required measures to address and resolve project implementation problems.

Administers projects directly if necessary, responsible for contract awards, disbursement, project review missions, project completion, account closure, and preparation of project completion reports (PCRs).

Identifies, reports on, and disseminates good project implementation practices.

Identifies systemic project implementation issues and propose solutions.

Holds policy dialogues with EAs and IAs and advises them on ADB operational policies and good project implementation practices.

Reviews and comments on PCRs circulated for interdepartmental comments and consolidate BRM comments.

Portfolio Management

Assists BRM Head, Portfolio Administration Unit (PAU) in annual projections of contract awards and disbursement and monitoring of delivering both ADB and government targets.

Monitors and reports on performance of the BRM portfolio in terms of five criteria defined in the ADB's Project Administration Instructions, particularly those with actual and potential problems; analyzes the reasons; and proposes solutions.

Analyzes portfolio trend, identifies portfolio issues, analyzes reasons, and assists in preparing country portfolio reviews and tripartite review meetings.

Assists BRM PAU Head in performing his role as the focal point of quality control and ensures the quality and consistency of reports and outgoing communications related to the BRM's portfolio and project management.

Reviews and comments on revisions to ADB operational policies and consolidates BRM comments.

Identifies capacity development needs, proposes interventions, and organizes and conducts training workshops in areas relating to project administration/management.

Networks with ADB headquarter and other resident missions and shares good practices and lessons and experiences on portfolio management and project administration.

Assists in developing knowledge products on good practices and successful stories.

Assists in improving BRM project records keeping, and spring cleaning and achieving of BRM records.

Core Competencies

Application of Technical Knowledge and Skills

  • Applies updated advancements in own knowledge area to relevant tasks
  • Applies knowledge and practical skills to independently perform some complex tasks
  • Conveys the need to use updated project approaches

Client Orientation

  • Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
  • Proposes options to clients that may better meet their needs than current approaches
  • Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

  • Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
  • Self-monitors achievement of results according to work plans
  • Identifies different stakeholder needs and desired outcomes when planning for outcomes
  • Independently solves problems and makes recommendations

Working Together

  • Maintains collaborative relationships within the Department
  • Works effectively with diverse colleagues in own and other Divisions and Departments
  • Flexibly alters positions and adjusts previously stated points of view to support the group consensus
  • Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

  • Checks with audience's level of understanding and awareness of required follow up actions
  • Consistently seeks and addresses feedback on own performance
  • Creates knowledge products endorsed for wider distribution
  • Independently amends and clarifies messages and documents

Innovation and Change

  • Actively supports work improvement and/or organizational change by work and deed
  • Develops and adopts change plans to support Division initiatives on which one works
  • Considers current and future client needs in proposing ideas
  • Vocalizes early support for change
  • Recommends inputs to new policies, systems and processes in immediate work area

Qualifications

Education Requirements

  • Bachelor's Degree in engineering, economics, finance, business administration, project management, or other related fields.

Relevant Experience

  • Suitability to undertake the responsibilities mentioned above at the required level.
  • At least 6 years relevant experience; related experience in international agencies is preferred.
  • Sound knowledge of government administrative systems and procedures.
  • Sound knowledge about ADB operational policies.
  • Strong interpersonal skills, teamwork attitude, and ability to develop rapport internally and externally in a multicultural environment.
  • Strong conceptual skills and ability to identify issues and appropriate actions at the field office level.
  • Strong planning and organizing skills to handle a multitude of tasks under given timelines.
  • Proficiency in computers, especially word processing, spreadsheets, and information technologies required. Strong oral and written communication skills.
  • Excellent writing and speaking skills in English language are essential.
  • Familiarity with local languages and institutions.

Reporting Relationships

  • Supervisor: Designated International Staff and senior National Staff

We encourage diversity in the workplace and promote an inclusive work environment.

This vacancy is archived.

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