ASSOCIATE AIR OPERATIONSOFFICER (TJO)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The Associate Air Operations Officer is responsible for: 1. Provision of air transport services in support of activities of a field mission in accordance with the functional responsibilities of the Air Operations Centre (Unit), or Technical Compliance and Quality Assurance Unit, or Airfields/Air Terminals Unit; 2. Development of inputs for the relevant aviation standard operating procedures; 3. Development of inputs for aviation budget; 4. Coordination with the host country civil and military aviation authorities. The temporary position is based in Port-au-Prince and is located in the Aviation Unit of the Office of the Chief Service Delivery and reports to the Chief of Unit, Air Operations P-4. ResponsibilitiesWithin delegated authority, the Associate Air Operations Officer, NOB will be responsible for the following duties: Air Operations Centre (Unit) duties: • Monitors that air operations are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures (SOPs), UN directives, Department of Operational Support (DOS) Aviation Manual, UN Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country's Aeronautical Information Publications (AIPs). • Reviews and approves Air Mission Requests and ensures that the most suitable air asset(s) is/are assigned to a task to achieve the maximum safety, cost efficiency and effectiveness in the mission support. • Verifies the daily projected Air Tasking Orders (ATOs) for conformance and compliance with the requested tasks, resolves conflicting priorities and ensures that ATOs are published and communicated to all relevant elements in accordance with the established procedures and deadlines. • Manages routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP) flights and military operational flights. • Coordinates the integrated search and rescue operations for UN air assets and other aircraft upon request. • Supervises timely coordination of diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews. Technical Compliance and Quality Assurance Unit duties: • Monitors air carriers' and military aviation units’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist. • Provides recommendations to the Technical Compliance Officer on the necessity for extension or termination of civilian long-term aircraft charter agreements and military letters of assist in accordance with the established deadlines. • Participates in the initial aircraft inspections conducted by the Mission Aviation Safety Officer and verifies that the agreed aircraft specifications are complied with. • Initiates the quarterly civilian air operators’ performance evaluation reports, military letter of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines. • Monitors that applicable aircraft documentation/certificates are valid and current. • Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with and valid maintenance/medical release certificates are provided. • Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist. • Verifies monthly aircrew attendance records. • Conducts internal audits in accordance with the approved unit’s/section’s Internal Audit Program and Internal Audit Plan. • Conducts random checks and inspections of civilian air operators and military aviation units. Air Fields/Air Terminals Unit duties: • Supervises the provision of reliable, cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission. • Supervises the Foreign Object Debris (FOD) activities at airfields and air terminals. • Supervises the aviation security activities related to operations at airfields/air terminals used for UN air operations. • Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and coordinates the availability and operational readiness of the required personnel and equipment. • Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DOS Aviation Manual and UN AVSTADS. • Participates in the coordination of the aviation infrastructure rehabilitation projects with the civil and military aviation authorities of a host country. • Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements. • Participates in the coordination of the requisition process with purchasing authorities. • Monitors contracts for the provision of ground handling support and participates in the evaluation of vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. • Conducts inventories and physical annual checks of relevant aviation equipment. • Conducts the aviation risk management for UN aviation activities in accordance with the established procedures. • Monitors utilization of UN air assets and analyzes the statistical data obtained. • Monitors that electronic databases are maintained in accordance with the established procedures and deadlines. • Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures. • Monitors that appropriate reference documents are current, readily available and accessible to all aircrew members and aviation personnel. • Analyzes, in coordination with the Aviation Safety Unit/Section, the aviation safety reports, identifies necessary corrective and preventive measures and informs the Officer on the required actions. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters. • Participates in the development of the standard operating procedures for the related aviation processes. • Participates in the development of budget proposals for the mission's air transport operations. • Participates in the development of the detailed Mission's Statement of Requirements to UNHQ for aircraft acquisition. • Provides inputs to the responses to UNHQ during aircraft technical evaluations to ensure that vendor’s proposals meet technical requirements. • Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations. • Performs other related duties as required. CompetenciesProfessionalism: Knowledge of diverse aviation operations. Knowledge of aviation industry procurement and logistics processes. Knowledge of institutional mandates, ICAO Standards and Recommended Practices and Annexes of the Chicago Convention, policies and guidelines pertaining to air transport operations and related matters. Ability to review alternative options and select most effective and cost-efficient mode of transport of equipment, supplies and personnel. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. EducationAdvanced university degree (Master’s degree or equivalent degree) in Air Transportation/Aviation Management, Air Traffic Management, Aviation Safety Management, Aeronautical/Aerodrome Engineering, or graduation from an equivalent military educational establishment is required. A first level university degree with a relevant combination of education, professional training, certification in air transport operations, and two (2) additional years of work experience in air transport related occupation, may be accepted in lieu of the advanced university degree. Job - Specific QualificationTraining and certification as a Commercial Pilot, or a Flight Operations Officer/Flight Dispatcher, or an Air Traffic Controller, or an Aeronautical/Maintenance Engineer, or an Aerodrome Engineer, or a Ground Operations Officer, or an equivalent military qualification is required. Work ExperienceA minimum of two (2) years of progressively responsible experience in air transport operations or aviation safety on a position directly related to the coordination of air transport operations in the national or international environment is required. Experience in the use of ICAO standards and recommended practices is required. Experience in quality management is desirable. Knowledge of UN financial regulations and rules is desirable. Experience in international operations in a post conflict environment is desirable LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and French and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).