Associate Administrative Officer (P-2) (18599)

  • Added Date: Thursday, 06 December 2018
  • Deadline Date: Wednesday, 02 January 2019

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Deadline for Applications:02/01/2019
Organizational Unit:Office of the Director, Division of Management Services, Registry
Duty Station:The Hague - NL
Type of Appointment:GTA Post
Post Number:To be determined
Minimum Net Annual Salary:€54,922.00
Contract Duration:General Temporary Assistance (GTA) with a duration of 4.5 months in 2019, with a possibility of extension.

Appointment to this position is subject to the approval of the 2019 budget by the Assembly of States Parties (ASP).

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organisational Context

Under the overall supervision of the Director of the Division of Management Services (DMS), the Office of the Director (OD-DMS) provides primary support to the Director in his overall direction, strategic planning, management and delivery of all administrative and managerial support required
by all the Major Programmes of the Court to fulfil their mandate while ensuring adherence to relevant regulations, rules, policies and procedures; as well as in his implementation of a number of critical executive functions and in his role as member of the Registry Management Team (RMT). The Office of the Director of the Division works closely with the Immediate Office of the Registrar (IOR), other Offices of Directors from other Registry Divisions and Section Chiefs to ensure the implementation of the Registry’s strategic objectives and to coordinate activities, especially when interacting with external stakeholders such as the Committee on Budget and Finance (CBF), the Hague Working
Group (HWG), the Assembly of States Parties (ASP), External Auditors and/or Audit Committee.

The Director creates synergies within the Division in the delivery of management services. DMS consists of the Office of the Director, the Budget Section, the Finance Section, the Human Resources Section, the General Services Section and the Safety and Security and Safety Section.

Duties and Responsibilities

  • Assist the Administrative Officer to support the Director in the delivery of his/her executive functions which include strategic resource planning; overseeing the preparation of the annual budget; overseeing the preparation of relevant communication to oversight and external bodies; monitoring and reporting on organizational performance; conducting risk management initiatives; coordinating the implementation of internal and external audit recommendations; and coordinating, overseeing, prioritizing and providing project management support;
  • Research and provide background and/or up-to-date information on management, operational, staff and/or other emerging issues in the Office of the Director;
  • Maintain files and records and contributes to the development of related procedures, processes,tracking and reporting mechanisms, including drafting initial versions of official documents;
  • Participates in projects focusing mainly on business management issues and areas related to the work of the Division;
  • Performs other duties as required;


Essential Qualifications

Education:

Advanced university degree in public or business administration or related area. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Certification in project management or change management is a strong asset.

Experience:

  • A minimum of two years (four years with a first-level university degree) of relevant work experience in public, business administration or other related area.
  • Demonstrated experience in at least two of the following business areas related to the work of the Division: budget, finance, human resources, general services or security and safety is required.
  • Demonstrated experience in an office of a senior executive, preferably in an international organization is required.
  • Demonstrated experience in drafting official communication to oversight bodies and internal and external clients is required.
  • Demonstrated Experience in business management in the commercial and/or public sector is required.
  • Experience in working with ERP systems, in particular SAP, is desirable.

Knowledge, Skills and Abilities:

  • Solid Microsoft Office skills, especially in PowerPoint, but including proficiency in Word, Excel and Project.
  • Knowledge of risk management, programme management, budgeting, audit compliance or programme evaluation practices.
  • Demonstrated conceptual analytical and evaluative skills.
  • Ability to conduct independent research and analysis, identifying issues, formulating opinions and making conclusions and recommendations or decisions where appropriate.
  • Establish priorities and plan, coordinate and monitor own work plan.
  • Able to be flexible and show initiative.
  • Identify clients’ needs and appropriate solutions.
  • Establish and maintain productive partnerships with clients.
  • Good interpersonal skills, excellent written and verbal communication and negotiation skills.
  • Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Ability to coordinate a wide-variety of activities and to deliver a number of services at any time.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.

ICC Core Competencies

Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
Professionalism
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems;
Teamwork
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others;
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or
training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
Interaction
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with
confidentiality requirements.
Realising objectives
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity

General Information

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

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