Programme Support Analyst

Peace and Security Cluster

The Peace and Security Cluster (PSC) is a team within the New York Portfolios Office (NYPO). For over 25 years, PSC has provided portfolio, programme and project management services in the area of the delivery of gender-responsive humanitarian mine action and the broader area of explosive threat management. PSC currently operates Project Units in about 18 countries and territories. Each PSC Project Unit operates as an integral part of the overall PSC structure, and is directed and managed by a Head of Project Unit (HPU).

Background Information - PSC Project Units

• Support the PSS in monitoring project progress.
• Support the PSS in reviewing legal agreements and budgets, including amendments; coordinate the review process both within UNOPS PSC and HQ. 
• Support the PSS in maintaining and providing input/data into various existing planning tools such as procurement plans, HR plans, gantt charts, etc.
• Support the PSS with input of information in oU for all engagement/project stages, and coordinate the review processes as required. 

• Provide inputs into the procurement and grant process as required in projects under the portfolio, complete information in e-sourcing, post CFP’s, coordinate the evaluation process, and assist submissions of awards to relevant authorities.
• Support the PSS in contract administrations, including completing supplier performance evaluation for approval, drafting standard contracts and grant agreements, etc.
• Manage the implementation of transactional tasks such as creating purchase orders, raising receipts, issue payments, raising TAs, GLJE if/when there is a capacity gap in the country programme. 
• Support the PSS in recruitment processes, including the preparation of TORs, coordination with the Human Resources Team and IPAS, administration of written tests, coordination of interviews, and submission of cases for final review.
• Provide monthly expenditure reports and inputs into financial forecasts; update the expenditure forecast in oU on a regular basis; assist the PSS in applying UNOPS indirect costs, direct costs, and related corporate charges to projects.
• Support the PSS in the project operational and financial closure process as needed.
• Assist the PSS in maintaining project files and recording lessons learned.

• Assist the PSS in maintaining monitoring tools to ensure that all projects are managed and delivered in compliance with organizational policies in general, and the Project Management Manual (PMM) in particular.
• Track the reporting requirement of projects to the client, assist in finalizing project reports, submit them on time, and upload to oU. 
• Assist the PSS in tracking project status and performance criteria.
• Maintain and update data for the dashboard systems.

• Support the preparation for conducting programme and project assurance by ensuring that all relevant documents, data, etc. are uploaded in oU.
• Support the PSS on project audit activities, including compiling and organizing documents and data in coordination with field programme.

• Under the guidance of the PSS, advise and train local country-based admin/support personnel on transactional admin/support tasks such as creating purchase orders, raising receipts, issue payments, raising TAs, GLJE, project filing, etc.

• First Level University Degree (bachelor degree or equivalent) with a minimum of 2 years of relevant experience.

• Relevant experience is defined as experience in portfolio management, programme management, project development, or project management.

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

• Contract type: International Individual Contractor Agreement (IICA) or Local Individual Contractor Agreement (LICA)
• Contract level: ICS-8 (P1 equivalent; IICA-1 equivalent; LICA-8 equivalent)
• Contract duration: Ongoing, subject to organizational requirements and funds availability