Administrative/Finance/HR coordinator (only for nationals or IRAK Citizen or Double citizenship)

  • Added Date: Thursday, 10 September 2020
  • Deadline Date: Wednesday, 30 September 2020

About La Chaรฎne de lโ€™Espoir:

La Chaรฎne de l'Espoir (LCDE) is a French non-for-profit association founded by Professor Alain Deloche in 1994 and currently chaired by Doctor Eric Cheysson. This international aid association is independent and impartial. It works in situations of poverty and exclusion, conflict and disaster. La Chaรฎne de l'Espoir was formed by a network of medical and surgical expertise. As a key player in the health sector, it is committed to providing medical treatment and education to children who need it most. It also supports the health systems in the countries in which it intervenes, by building and equipping structures adapted to the local context.

LCDE in Iraq:

LCDE is implementing programmes in Sinjar that aim at rebuilding the healthcare system that was previously destroyed, contributing to the early recovery and stabilization of Sinjar District.

The 1st programme aims at supporting the primary health care centre of Sinjar by building and equipping an operation theatre. A second phase (yet to be launched) consists in recruiting and managing a team to run the operation theatre.

The 2nd programme aims at building the Sinjar French Medical Institute (a modular hospital). The SFMI will provide health care to men, women and children of all ages. It includes a mother and child unit, and will also be designed to include outpatient consultations, medical imaging, a laboratory, a pharmacy as well as the hospital's first logistics and energy premises.

All programmes are supported by the Iraqi Ministry of Health (MOH) and the French Government through its Centre of Crisis and Support (CDCS). The SFMI programme is also supported by the Madad Fund of the European Union for the equipment.

General scope of the position:

The Admin/Finance/HR coordinator is responsible for managing accountancy, financial and budget related activities, processing human resources administrative tasks and handling procedures related to LCDE agreement in Iraq. S.He ensures compliance with laws and regulations, LCDEโ€™ procedures, donorsโ€™ requirements and any other applicable regulation.

Under the management of the General coordinator for operations, s.he may be assisted by an assistant if needs be.

The Admin/Finance/HR coordinator works under the technical supervision of, and in close coordination with the headquarter team in Paris, mainly the accounting, financial control and institutional funding services. S.He also maintain regular communication with the programmes coordinator.

Essential duties and responsibilities:

The Admin/Finance/HR coordinator handles the following activities.

1. Accounting management and monitoring

  • Submit bank and cash journals to the headquarter on monthly basis;

  • Control accounting entries and cost allocations;

  • Prepare monthly financial statements;

  • Manage monthly accounting closure;

  • Support the general coordinator for operation regarding bank reconciliation and cash inventory;

  • Prepare treasury forecast for the country office, submit them for validation to the general coordinator for operations, and transfer them to the headquarter;

  • Control the eligibility of vouchers and supporting documents;

  • Ensure that suppliersโ€™ invoices and payments are properly followed;

  • Send to the headquarter monthly accounting work along with the supporting documents.

2. Budget and financial follow-up

  • Participate in the elaboration of the operational project budgets, including all activities;

  • Prepare budget follow-ups and budget forecasts for projects, activities and donorโ€™s contributions (private or public);

  • Participate in the budget follow-up meetings with the general coordinator for operations and the general coordinator for infrastructure;

  • Assist in the budget revision exercise;

  • Know and master donorโ€™s contract for relevant costs allocation and compliance with the regulations related to the budgets (with the support of the institutional funding service in headquarter).

3. Human resources and administrative management

Qualifications:

Education:

University degree in accounting, finance, business administration, project management or equivalent.

Work experience:

Minimum 5 yearsโ€™ work experience in a similar position, preferably within and international NGO.

Languages:

Good verbal and written communication skills in English and Arabic.

Knowledge of Kurdish is desirable.

French is an asset.

Personal qualities:

  • Adherence to humanitarian principle and LCDEโ€™s code of ethics;

  • Knowledge of institutional donorsโ€™ funding;

  • Patience, flexibility and capacity of adaptation;

  • Excellent organisational skills;

  • Rigour, analysis and synthesis capability;

  • Computer proficiency in Microsoft Office Package;

  • Knowledge of Saga is a plus;

  • Capacity to travel, especially to Sinjar;

  • Good interpersonal skills;

  • Demonstrated capacities to work with colleagues;

  • Stress management, ability to manage fatigue and set limits.

Contract conditions:

National, 12 months full time contract. Possibility of renewal.

Salary range: according to profile and experience

Position based in Erbil with mission to Sinjar.

This vacancy is archived.

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