Administrative Support Assistant (Grade B3)

  • Added Date: Monday, 11 February 2019
  • Deadline Date: Wednesday, 20 February 2019

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Directorate General of Democracy (DG II)
Council of Europe Office in Lisbon


Closing date: 20 February 2019
Location : Lisbon

Job mission

Under the authority of the Executive Director and the supervision of the Deputy Exectuive Director, the incumbent will carry out a variety of administrative assignments to assist North-South Centre(NSC) programme managers in the implementation of the organisation´s programme of activities, in compliance with general guidelines and priorities and with a concern for quality, efficiency and accurancy.

Key activities

The incumbent performs the following key duties:

  • prepares and carries out, in close cooperation with NSC programme managers, the pratical and logistical organisation of activities, meetings, official journeys and other events;
  • processes and drafts all kinds of correspondence, documents, presentations or files in accordance with instructions;
  • prepares, records, verifies and keeps up all kinds of data, files, documents, statistics, data bases, web sites, information and documentation tools etc. related with NSC activities implementation;
  • assists in preparing budget proposals and purchase orders and ensures their follow-up;
  • carries out calls for tenders and prepares relevant procurement files;
  • seeks and collects information, data and documentation in accordance with instructions ;
  • maintains internal contacts with colleagues relevant to the above activities;
  • mantains external contacts with suppliers, consultants, stakeholders and guests/participants relevant to the above activities;
  • responds to and processes requests for information or documentation inside the organisation related with the above mentioned activities;
  • promotes Council of Europe values internally and externally.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to applicants already present in Portugal.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:

  • Completed full course of general secondary education and appropriate professional qualifications;
  • A university degree in International Relations, Events Management or other relevant field would be an advantage.

Experience:

  • At least 3 years of professional experience in the field of events management;
  • Solid experience in systematizing/filtering/categorizing information in spread-sheets or other specific software(s);
  • Sound computer skills of specific software (particularly the Organisation’s travel management software)

and familiarity with good practices and general rules applied in international orgsanisations with be an asset.

Language requirements:

  • Very good knowledge of one of the official languages (English or French) and good knowledge of the other

Nationality:

  • Nationality of one of the 47 Council of Europe member states.

Age:

  • Under 65 years of age at the closing date of the vacancy notice.

Employee Core Values

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Competencies

Essential:

  • Professional and technical expertise:
  • proven experience in the field of events management
    • Organisational and contextual awareness
    • Planning and work organisation
    • Service orientation
    • Teamwork and co-operation
    • Concern for quality
    • Adaptability
    • Communication

Desirable:

  • Resilience
  • Creativity and innovation
  • Initiative
  • Relationship building

For more information, please refer to the Competency Framework of the Council of Europe.

Additional information

Created on 16 November 1989, the European Centre for Global Interdependence and Solidarity of the Council of Europe - more commonly known as the "North-South Centre" - was set up in Lisbon with the purpose to spread the universal values upheld by the Council of Europe – human rights democracy and the rule of law – beyond the European Continent.

To strengthen the promotion of dialogue between North and South, foster solidarity and raise awareness of global interdependence, the North-South Centre was established as an ‘Enlarged Partial Agreement’ allowing non-Council of Europe member states to join.

The mission of the North-South Centre is to empower civil society, in particular youth and women, through intercultural dialogue and global citizenship education, to play an active role in Council of Europe member states and neighbouring regions.

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 20 February 2019 (midnight Paris Time).

Any false statements knowingly made by applicants in their application for employment or at the time of their engagement will result in the termination of their employment by the Council of Europe.

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.

This vacancy is archived.

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