- Implementation of operational strategies;
- Efficient administrative support;
- Support to supply and assets management;
- Support to administrative and financial control;
- Support to knowledge building and knowledge sharing.
- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies;
- Provision of inputs to the RC Office, Sittwe, administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
- Preparation of administrative team results-oriented work plans.
- Organization and coordination of office processes and supplies;
- Coordination of travel arrangements;
- Organization of workshops, conferences, retreats;
- Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters;
- Supervision of cleaning services;
- Coordination of transportation services;
- Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report;
- Retrieval of statistical data from internal and external sources; assist in preparation of statistical charts, tables and reports.
- Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports;
- Coordination of the provision of reliable and quality office supplies.
- Maintenance of administrative control records such as commitments and expenditures;
- Confirmation of availability of funds prior to review by supervisor;
- Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary;
- Coordination of common premises/services cost-recovery arrangements;
- Proper control of supporting documents of funds and activities;
- Provision of the information for the audit.
- Training of staff on the administrative procedures;
- Briefing/debriefing of staff members on issues relating to area of work;
- Sound contributions to knowledge networks and communities of practice.
- Analyzes general information and selects materials in support of partnership building initiatives.
- Researches best practices and poses new, more effective ways of doing things;
- Documents innovative strategies and new approaches.
- Understands the main processes and methods of work regarding to the position;
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments.
- Demonstrates ability to identify problems and proposes solutions.
- Uses information/databases/other management systems
- Provides inputs to the development of simple system components
- Makes recommendations related to work procedures and implementation of management systems.
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
- Responds to client needs promptly.
- Gathers and disseminates information on best practice in accountability and results-based management systems;
- Prepares timely inputs to reports.
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making.
- University Degree in Business or Public Administration or other relevant degree is priority.
- Certification in administration desirable. Secondary education with experience in administration an alternative.
- Minimum 3 years of relevant experience in administration or programme support services including experience of working in Rakhine State for degree holder and minimum 6 years of similar for completion of secondary education.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Experience in handling of web-based management systems.
- Understanding the Rakhine context an advantage.
- Fluency in English is required
Women are encouraged to apply the post.
Contract Duration: 1 Year with possibility for extension