Administrative Associate, Re-adv (Net salary per annum: minimum USD 16,290 ~  maximum USD 19,074)

  • Added Date: Thursday, 13 September 2018
  • Deadline Date: Friday, 28 September 2018

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  • Implementation of operational strategies;
  • Efficient administrative support;
  • Support to supply and assets management;
  • Support to administrative and financial control;
  • Support to knowledge building and knowledge sharing.
  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies;
  • Provision of inputs to the RC Office, Sittwe, administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
  • Preparation of administrative team results-oriented work plans.
  • Organization and coordination of office processes and supplies;
  • Coordination of travel arrangements;
  • Organization of workshops, conferences, retreats;
  • Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters;
  • Supervision of cleaning services;
  • Coordination of transportation services;
  • Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report;
  • Retrieval of statistical data from internal and external sources; assist in preparation of statistical charts, tables and reports.
  • Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports;
  • Coordination of the provision of reliable and quality office supplies.
  • Maintenance of administrative control records such as commitments and expenditures;
  • Confirmation of availability of funds prior to review by supervisor; 
  • Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary;
  • Coordination of common premises/services cost-recovery arrangements;
  • Proper control of supporting documents of funds and activities;
  • Provision of the information for the audit.
  • Training of staff on the administrative procedures;
  • Briefing/debriefing of staff members on issues relating to area of work;
  • Sound contributions to knowledge networks and communities of practice.
  • Analyzes general information and selects materials in support of partnership building initiatives.
  • Researches best practices and poses new, more effective ways of doing things;
  • Documents innovative strategies and new approaches.
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments.
  • Demonstrates ability to identify problems and proposes solutions. 
  • Uses information/databases/other management systems
  • Provides inputs to the development of simple system components
  • Makes recommendations related to work procedures and implementation of management systems.
  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
  • Responds to client needs promptly.
  • Gathers and disseminates information on best practice in accountability and results-based management systems;
  • Prepares timely inputs to reports.
  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking; 
  • Acting as a team player and facilitating team work; 
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision making.
  • University Degree in Business or Public Administration or other relevant degree is priority.
  • Certification in administration desirable. Secondary education with experience in administration an alternative.
  • Minimum 3 years of relevant experience in administration or programme support services including experience of working in Rakhine State for degree holder and minimum 6 years of similar for completion of secondary education. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems. 
  • Understanding the Rakhine context an advantage.
  •  Fluency in English is required

Women are encouraged to apply the post.

Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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