Administrative Assistant, President's Office, New York

  • Added Date: Saturday, 02 July 2016

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Administrative Assistant, President's Office

Sector: Administrative Support

Location: US - NY -New York

Employee Type: Regular

Employee Category: Full Time

Description

Job Overview/Summary

The Administrative Assistant primary responsibility is to provide high quality, core administrative support to the President's Office Executive Assistants and team. At moment of high workflow such as Board meetings or global conferences, the responsibilities of the Administrative Assistant will shift to supporting specifically these events.

Major Responsibilities

  • Assist as necessary in the organization and support of meetings and conferences
  • Assist in and make travel arrangements, including flight, accommodation, visa application and ground transportation.
  • Assist in the preparation of meeting materials, including data collection, preparation and assembly of materials.
  • Prepare and updates multiple mailing lists, and prepare mailings.
  • Receive and greet visitors as needed.
  • Review incoming mail and organizes correspondence needing direct attention.
  • Process expense reports and invoices.
  • Maintain an orderly filing system for the President's Office.
  • Assist with the preparation, editing, scanning, copying and distribution of written correspondence.
  • Manage and order supplies.
  • Perform other job related duties as assigned.
  • Provide back-up support to President's Office Executive Assistant.

Job Requirements

  • Advanced degree, college graduate preferred.
  • Minimum 2 years experience.
  • Excellent organizational skills and demonstrated ability to multitask.
  • Service oriented and flexibility, commitment to help and support in a fast pace, fast changing environment.
  • Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels. Team player.
  • Ability to take initiative and function independently.
  • Strong oral and written communication skills.
  • Strong attention to detail.
  • Strong computer acumen including proficiency in Microsoft Word, Excel, Power Point and Outlook.

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRCrecruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability
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This vacancy is archived.

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