Administrative Assistant

  • Added Date: Tuesday, 08 October 2019
  • Deadline Date: Monday, 21 October 2019

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Under the overall guidance and supervision of the Head of Administration, the Camp Assistant assists in the overall management of OCHA compound, administers and executes processes and transactions ensuring high quality and accuracy of work. The Camp Assistant promotes a client, quality and results-oriented approach.

 

Under the direct supervision of the Administrative Analyst, the incumbent will undertake the following tasks:

  • Assume technical and coordination responsibilities for the operation of the compound management activities in conjunction with all other key stakeholders;
  • Provide technical guidance to contractors and maintenance technicians;
  • Ensure systems are in place to deliver services equitably and accountably;
  • Assist in the establishment of recreational centre and extra curriculum activities within the compound;
  • Assist to develop and maintain existing office infrastructure improving the conditions for staff;
  • Ensure office compound has adequate security guards to provide maximum protection.
  • Examine the possibility of establishing structured partnership agreements within other UN agencies / NGOs to provide both immediate and sustainable long term management;
  • Implement programs using human resources within both compound locations and the local area;
  • Provide necessary assessment on the security situation in conjunction with UN security personnel, establish locally appropriate protocols and preparedness plans and fully brief all staff members;
  • Manage a small team of tradesmen in electrical, drainage, water and sanitation, traffic management and construction.
  • Secure suitable warehousing or storage space;
  • Liaise with UN Agencies who may have the above expertise
  • Liaison with ADRA on compound management issues
  • Provide weekly reports on all aspects of compound management.

OUTPUT REQUIRED:

  • Ensure necessary security control system in place i.e. reinforcement of the fence and locally appropriate protocols.
  • Provide permanent solution to the waste and water system.
  • Ensure adequate and sustainable power supply and water (purified + un-purified)
  • Ensure proper accounting methodology of camp facilities i.e. billing and cost sharing of the common services with the partner agencies.
  • Professionalism – Good knowledge of administration of compound management; demonstrated problem-solving skills and ability to use sound judgement in applying technical expertise to resolve a wide range of complex issues problems; ability to influence others to reach agreement; ability of work under extreme pressure, on occasion in highly stressful environment and demonstrated ability o formulate conclusions/recommendations.  Commitment detailed oriented and organized, drive for results, embracing diversity, integrity, ability to prioritize, take direction and meet deadlines and team oriented.
  • Managing – Leadership and supervisory skills and ability to coach, mentor and develop staff.
  • Commitment to Continuous learning – Willingness to keep abreast of new developments in the field.
  • Communications – Excellent communication (Spoken and written) skills, including the ability to convey complex concepts and recommendations to staff at senior levels, both orally and in writing in a clear concise style.
  • Planning and Organizing – Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent projects/activities.
  • Technology Awareness – Fully proficient compute skills and use of relevant software and other applicants, e.g. word processing, spreadsheets etc.

Education:

Fluency in English and national language of the duty station.

Application Procedure:

This vacancy announcement is for qualified South Sudanese nationals only

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

  • Fluency in both spoken and written English
  • Knowledge of Arabic will be an added advantage

Contract Duration: 1 Year with possibility for extension

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