Admin, HR and Finance Coordinator - Cox's Bazar

  • Added Date: Thursday, 14 February 2019
  • Deadline Date: Wednesday, 13 March 2019

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Bangladesh - A Field Coordinator in Cox's Bazar
Organization: Première Urgence Internationale
Added: Thursday, 21 March 2019
Deadline: Sunday, 30 June 2019

Admin, HR and Finance Coordinator

Position Start Date : 15th of March 2019

Duration : 12 months

Location : Cox’s Bazar - Bangladesh

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Tdh :

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Context :

Following the massive displacement of more than 600 000 people into Bangladesh since end of August 2017, Tdh has put in place an important emergency response plan to provide relief to the Rohingya refugees, notably on health and nutrition, WASH and protection. To date, Tdh is running a team of 15 expats and over 250 national staff.

The main purpose of the position is to carry out efficient, HR, administrative and finance management of the projects and Tdh structure in Cox's Bazar, minimizing financial, HR and operational risks and ensuring compliance in terms of Tdh procedures and donors guidelines. S/He works in close collaboration with Tdh Dhaka Country office.

Responsibilities :

Finance Management

  • Contribute to drawing up the new project budgets.

  • Focal point of the Budget Follow Up.

  • Ensure Budget Follow Up are updated and reflecting real and clear forecasts.

  • Ensure the good allocation of expenses on monthly basis.

  • Ongoing project budget follow up, forecasts and analysis. In collaboration with Tdh Partners, verify their global forecasts and assure eligibility of expenses.

  • Ongoing project financial reporting in collaboration with the admin coordination.

  • Collect and verify financial information from the Partners to transmit information to the admin coordination.

  • Prepare Tdh Treasury forecasts and prepare/send fund request to the HQ Finance controller for validation.

  • Verify Partners’ treasury forecasts in line with the budget & prepare/send fund request to the HQ Finance Controller.

  • Work in close collaboration with the project managers and the logistics department to ensure the treasury forecasts are done in accordance to the budget.

  • Supervise the cash and bank management.


  • Is in charge of Tdh monthly accountancy closing (via the accounting software SAGA) including transmission to the HQ.

  • Organize and file all accounting documents.

  • Support the Partners’ on accounting issues and check Partners’ list of invoices, verify all supporting documents (copies), complete codification.

  • Supervise all accounting activities.


  • Be the focal point in terms of local law analysis.

  • Verify that all contracts respect Tdh policy and supervise the follow up.

  • Make sure the contracts are filed and translated, and all payments to various owners are paid on time.

RH Management

  • Support the HR manager and lead the mission HR, its implementation and the implementation of the social welfare of the mission.

  • Assist in welcoming/integrating employee, ensure they receive administrative briefing.

  • Ensure that declarations and payment of taxes/charges are made to relevant organizations.

  • Centralise training requests from teams and set up a training plan.

  • Ensure that HR Database and payroll processing is accurate.

  • Supervise the archiving, handling and security of Tdh personnel files.

  • Monitor adhesion to the HR policies.

  • Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected.

  • Draft employment contracts, and ensure that employee adhered to their contract.

  • Check and ensure the update of staff records and follow up of HR deadlines.

  • Supervise annual performance review deadlines, contract dates and other deadlines.

  • Assist the Emergency coordinator in ordering and determining disciplinary measures.

  • Conduct meetings and communication with personnel.

Team management

  • Define the needs of administrative personnel, and recruit according to the resources allocated.

  • Train, support and evaluate the administrative team.

  • Plan and manage the activities of the administrative team.

  • Lead the Administrative team meetings.


  • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force.

  • Take part in meetings relating to administrative aspects, represent Terre des hommes on request and/or by order.

  • Ensure administrative, financial and HR reports are sent to the HQ according to Tdh calendar.


  • Adhere to and enforce Tdh administrative regulations and procedures.

  • Agree to comply with Tdh Code of Conduct and ensure Child Safeguarding standards are upheld.

  • Guarantee that project donor’s procedures are respected.

  • Monitor Partners’ compliance with the agreement with Tdh, donor’s regulations, national applicable regulations and transparency.

  • Work in close collaboration with the Partners’ Admin team intranet by collecting, verifying, analyzing their data and if needed provide appropriate advices and trainings in collaboration with the administrative coordination.

Profile :

  • University degree in Finance, Accounting or Business administration.

  • At least 3 years’ experience as Administration, HR & Finance Manager in the field and in a similar context.

  • Previous experience with an NGO is mandatory.

  • Previous experience in emergency response is mandatory.

  • Relevant accounting knowledge and experience.

  • Budget follow up, forecasts and analysis.

  • Financial reporting and knowledge of donor guidelines.

  • Procurement procedures knowledge.

  • Emergency donors knowledge.

  • Advanced knowledge in Excel.

  • Knowledge of SAGA software.

Salary :

Expatriate contract under Swiss labour code 3 400 CHF (~2 950 €) < > 4 750 CHF (~4 100 €) net salary/month according to experience x 13, Annual Leave: 25 days per year. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight.

Child Safeguarding Policy :

  • Raising awareness within the Foundation on violence against children

  • Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

  • Reducing the risk of child abuse by selectively recruiting employees and others

  • Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure :

Please applying directly online:

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes:

This vacancy is archived.

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