The UNDP Brussels Office represents UNDP both vis-à-vis the EU and the Government of Belgium and plays an active role in facilitating a unified and coherent action of the more than 20 UN organizations represented in Brussels. Since 2004, the EC-UNDP inter-institutional relationship has been guided by a Strategic Partnership, focused on governance, and conflict prevention and recovery.
The UNDP Brussels Office is looking to reinforce its capacity in dealing with the administration, general organization and follow up to a range of representational, policy and programme initiatives.
The Consultant must be self-motivated and have the capacity to take initiatives. He/she should be able to work calmly even under pressure and must have a good sense of self-organization and flexibility.
The Consultant will perform his/her duties under the overall supervision of the Deputy Director and the direct supervision of the Assistant to Director.
Under the overall guidance of the Deputy Director the Consultant will undertake the following tasks:
1. Provide administrative support to the Regional Focal Points:
2. Facilitate effective communications and information management support
3. Support to external relations activities
Fluency in English and French (other language an asset)
Application Submission Process
The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:
Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all documents in a single file).
Step 2: Submission of Financial Proposal
Applicants are instructed to submit their financial proposals in EURO for this consultancy to firstname.lastname@example.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal/UNDP RO Brussels-Operations Clerk” latest by 20th December 2017. Proposals received after the deadline will be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive” implies that all costs (professional fees, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal. No travel expenses will be involved as this is a home-based assignment.
Application Evaluation Process:
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical Criteria weight: [70%]
Financial Criteria weight: [30%]
Only Individual Consultants obtaining a minimum of 49 points (70%) on the Technical evaluation will be considered for the Financial Evaluation. Technical Criteria - 70% of total evaluation – max. 100 points:
Financial Criteria – 30% of total evaluation – maximum 30 points:
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
UNDP will apply a fair and transparent selection process that will take into account both the technical qualification of Individual Consultants as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. Please go the following link for the General Conditions of Individual Contracts: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf
UNDP retains the right to contact references directly.
Payments will be made only upon confirmation by UNDP that contract obligations have been delivered in a satisfactory manner. Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
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