Program Assistant, International Visitor Leadership Program
We are seeking a Program Assistant to support the International Visitor Leadership Program (IVLP) and other exchanges. Launched in 1940 by the U.S. Department of State, IVLP seeks to build mutual understanding between the United States and other nations through carefully designed professional visits to the United States for emerging foreign leaders in government, politics, the media, education, the arts, business and other key fields. The IVLP team develops programs for approximately 500 IVLP visitors from around the world each year. The Global Connections department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world. This person will provide administrative support to program officers working on IVLP projects and other exchange programs.
This position will work from our DC office 1-2 days a week.
Essential Job Functions:
Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with local sponsors
Process and track project expenditures; produce financial documents; Assist in the monitoring of project budgets
Produce project materials, including but not limited to arrival packets, name badges and administrative documents
Maintain project files and database and provide general project support
Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to projects
Manage virtual meeting production logistics using Zoom and other virtual meeting platforms for IVLP participants in coordination with program officers
Perform other duties, as assigned
REQUIRED SKILLS AND QUALIFICATIONS:
Strong organizational skills and ability to manage multiple administrative tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible
Strong computer skills including use of databases and proficiency in Microsoft Office and Excel
Strong oral and written communication skills
Demonstrated strong interpersonal and cross-cultural communication skills
Demonstrated interest in international exchanges
Demonstrated interest in other countries
Must be able to work from the DC office 1 - 2 days a week
The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
US Based Hiring Salary Range: $38,000 - $56,000
International hiring ranges will differ based on location.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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