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Qualifications
Position Number: 458454 , Office Assistant
Job profile summary
The incumbent will perform a variety of routine, administrative and clerical office support functions, contributing to the smooth and efficient running of the office/team/project or unit.
Key duties and responsibilities
The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.
● Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.
● Provide services to the office in protocol, administrative and logistics support for meetings,conferences, and events.
● Review, record, distribute and process incoming mail and correspondence, respond or draft routine responses, and proofread outgoin correspondence in accordance with established WHO guidelines.
● Initiate and process general administrative tasks in finance, travel, human resources and procurement on the enterprise resource planning system.
● Research, compile and organize information and reference materials from various sources for reports.
● Manage and update databases for mailing lists and other information and maintain electronic/ paper files.
● Ensure availability of office supplies and appropriate maintenance of office equipment.
Recruitment Profile
Competencies
Core Competencies (Mandatory)
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
1) Teamwork
2) Respecting and promoting individual and cultural differences
3) Communication
4) Producing Results
5) Knowing and managing yourself
Managerial Competencies (if a supervisory position)
6) Creating an empowering and motivating environment
REQUIRED QUALIFICATIONS
Educational qualifications
Essential : Certificate of completion of secondary or high school.
Desirable : Training in office administration.
Work experience
Essential : A minimum of three years of work experience relevant to the position (general administration and office support).
Desirable : Experience working with development organizations, such as, the United Nations.
Use of Language Skills
Essential: Expert knowledge in English and local language.