Hardship LevelC
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-09-30
Job Posting End DateSeptember 18, 2023
Standard Job DescriptionFleet Management Associate Organizational Setting and Work Relationships The Fleet Management Associate supports fleet management activities within the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent maintains regular contact on a working level with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the AoR to facilitate the operation. The incumbent normally reports to a (Senior) Fleet Management Officer or Senior Fleet Management Associate. The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Apply UNHCR's fleet management strategy when preparing plans for purchase of fleet assets or related maintenance and repair services. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements. Advise the office(s) on maintaining an appropriate-sized fleet and how to optimise vehicle use though a pool or allocation system. - Plan for acquisition, maintenance and replacement of fleet assets and accessories. Act as a focal person in vehicle ordering considering local fleet management replacement strategies and UNHCR short, - and medium-term requirements. - Coordinate activities of implementing partners and/or contractors performing fleet related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures. - Respond to requests for information and advice, coordinate responses from a range of entities to provide a clear, consistent and timely response to the counterparts. - Provide support and assessment of fleet related needs within the AoR, including emergencies. - Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties. - Provide fleet management reports, customised reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested. - Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making. Monitor the utilisation and perform updates of the Vehicle Tracking System (VTS) for vehicles within the AoR. - Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses Engineering; Logistics; Supply chain; Business Administration; Commerce; Economics; HCR Supply Chain Lrng Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills. Desirable Knowledge of fleet Wave, VTS and any other vehicle management software is considered an asset. Experience and knowledge in fleet management. Functional Skills SC-Supply Planning SC-Fleet Management SC-HCR Global Fleet Management Vehicle Insurance scheme DV-Vehicle Management CO-Cross-cultural communication DV - Basic Vehicle Mechanical Skills (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
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Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsCO-Cross-cultural communication, DV - Basic Vehicle Mechanical Skills, DV-Vehicle Management, SC-Fleet Management, SC-HCR Global Fleet Management Vehicle Insurance scheme, SC-Supply Planning
Education
CertificationsBusiness Administration - Other, Commerce - Other, Economics - Other, Engineering - Other, HCR Supply Chain Learning Program - UNHCR, Logistics - Other, Supply Chain - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration, Technological awareness
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Compendium
Additional Information
Functional clearanceThis position doesn't require a functional clearance