Finance and Administrative Officer (part-time)

About the Role

The UNCAC Coalition is looking to hire a part-time Finance and Administrative Officer (15-20h/week) to join its Vienna Hub office. 

In a hands-on, international environment with a small team, the Finance and Administrative Officer will take a leading role in preparing and managing the organization’s finances, managing the office, supporting human resources, and helping ensure smooth operations.

We would be very interested in hearing from you if you are a highly diligent person with accounting experience, ideally in the non-profit sector, if you have strong German and English skills, and would like to support the operations of our organization and join our small team working with a global community to advance anti-corruption efforts around the world.

The contract is limited to two years, subject to available funding we would be seeking to extend the contract into an unlimited position. There may be opportunities for professional growth and, at a later stage, an increase in the weekly work time. 

Main tasks and responsibilities:

• Accounting: Preparation of financial transactions and related documentation; 

• Budget planning and tracking, support of donor reporting; 

• Supporting the preparation of annual accounts (done by an external accounting firm) and an external audit; 

• Responsibility for ongoing office operations (supplies, purchases, contracts, etc.);

• Human resources support, including the administration of job applications and occasional tenders for contracts (consultants, service providers); correspondence with external payroll company;

• Logistical support to Coalition activities and advocacy (workshops and events, including around UN meetings, occasional travel bookings for team and board members, etc.);

• Ensuring and promoting compliance with various Coalition policies and donor requirements; 

• Support of other tasks and the ongoing work of the organization.

  Your profile:

  • Experience working with a non-profit organization is a plus;

  • Interest in the mission and work of the Coalition;

  • Excellent English and German skills (English is our working language, some tasks will require technical German);

  • Strong knowledge of Microsoft Office, in particular Excel;

  • Diligent work with strong attention to details;

  • Professional conduct;

  • Hands-on mentality;

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Ability to work with limited oversight, a high degree of self-organization, reliability, and trustworthiness;

  • Background or experience in accounting is a plus;

  • Based in Vienna and allowed to work part-time in Austria.

    What we offer:

    • Part-time role; 

    • Self-determined work schedule (occasional home office is also possible);

    • Diverse tasks and responsibilities;

    • Room for professional growth and development;

    • Work in a small non-governmental organization with an international team in an international setting;

    • Open and friendly atmosphere;

    • The minimum gross salary for this position is € 1,150 (based on 20 hours/week), 14 times a year, with a willingness to pay more, depending on qualifications and experience.

    • Public transport ticket for Vienna.

      Interested?

      To apply, please fill out this form and send us the following documents tojobs@uncaccoalition.org with the subject line “Finance and Administrative Officer”:

      • your CV (in German or English, PDF, maximum 2 pages, no pictures please),

      • a letter of motivation (1 page, in English),

      • and information about your availability,
        tojobs@uncaccoalition.org with the subject line “Finance and Administrative Officer”.

        Closing date: 26 May 2024

        Starting date: as soon as possible

        Due to the high volume, we may not be able to provide individual feedback on your application. Shortlisted candidates will be contacted after the deadline with a short assignment. We will also provide updates on the stages of the hiring process on our website,https://uncaccoalition.org/get-involved/work-with-us/. 

        It is expected that the ion process will be completed within 4 weeks from the application closing date above.

        At the UNCAC Coalition, we value diversity and welcome applications from qualified individuals, irrespective of nationality, origin, race, religion, gender identity, sexual orientation or other personal characteristics. Our policies encourage a workplace free from discrimination and any of harassment.